Administrative Assistant III 


Provides complex administrative and/or project 
support to the department head, managers and/or staff 
members. Responsibilities may include answering 
phones and relaying messages/information to both 
departmental staff and callers; 
scheduling/calendaring meetings and conferences; 
maintaining filing systems; ordering/stocking office 
supplies; opening/sorting mail. 
Types/proofreads/composes correspondence; creates 
graphs and presentations; researches issues as needed.

Essential Functions:
- Answers phones, takes messages, screens calls, and 
greets KP visitors or outside vendors. May monitor 
emails for others. (10%)
- Manages the manager's calendar, and schedules/plans 
meetings. Researches, plans and arranges events 
including hotel and conference facilities. Makes 
travel arrangements for the department/staff or 
manager. (25%)
- Writes detailed correspondence for managers & 
staff; independently updates department documents as 
needed. (20%)
- Creates reports, presentation materials with charts 
& illustrations, and proofs content for accuracy. 
(10%)
- Researches and collects information needed to 
complete project tasks or reports. (15%)
- Interfaces daily with KP employees across multiple 
organizations and external parties as a liaison for 
the department/function. (10%)
- Tracks expenditures to include billing and payment 
authorization on behalf of the dept manager; 
authorizes recharges across business units. Manages 
expense reports through Concur. (5%)
- Performs other department specific duties as 
assigned. (5%)Qualifications:
Basic Qualifications:
- High School Diploma, or GED
- Minimum of 5 years of administrative assistant 
experience supporting at the manager/director level, 
or related experience.
- Has substantial understanding of the job, and 
applies knowledge and skills to complete a wide range 
of tasks.
- Ability to learn and apply a thorough understanding 
of the organization and its functional policies and 
processes.
- Strong verbal and writing skills to create 
difficult and more detailed correspondence.
- Knowledge of Microsoft Office Suite applications: 
Word, Excel, PowerPoint and/or Access.
- Working knowledge of email and office equipment 
(fax, phone, copier, etc.).
- Ability to coordinate multiple and difficult 
calendars and arrange meetings.
- Requires ability to learn and apply thorough 
understanding of a large, complex organization and 
its customers.

Preferred Qualifications:
- BA/BS preferred