Job Details

Administrative Assistant IV

Hybrid work opportunity within Portland, OR

Primary Job Purpose:
The Administrative Assistant IV generally provides administrative assistance and secretarial support to directors and above.

Responsibilities:

• Provides administrative assistance/secretarial support (most of which will be complex and/or of a confidential nature) including typing, transcribing, proofreading and editing of routine and non-routine correspondence, reports and memoranda; screening telephone calls and visitors and providing assistance or resolving inquiries where possible; follow-up; filing; scheduling appointments; opening, sorting, prioritizing and responding to mail; ordering supplies.

• Records and distributes minutes of meetings.

• Maintains records of expenses and compiles expense reports.

• Assists in preparation of or prepares budget and related records.

• Schedules and maintains calendar of appointments, meetings and travel itineraries and coordinates related arrangements.

• Composes and/or initiates correspondence, memoranda and reports.

• Works on special projects, including meetings or conferences, activities, events, mailings, presentations, reports -- some requiring research and compilation of data. May coordinate work and completion of some projects..

• Provides backup to other administrative assistants or staff as needed.

Minimum Requirements:

• Secretarial certificate or equivalent

• 5 plus years increasingly responsible administrative assistant/secretarial experience (preferably includes 2 years to executive level management) or an equivalent combination of education and experience

• Proficiency in Microsoft software applications: Word, Excel, PowerPoint

• Strong interpersonal skills

• Excellent business English and grammar skills

• Basic math

• Ability to make sound independent decisions and use own initiative

• Understanding of corporate organization and structure

Work Environment:

• Duties are performed primarily in an office environment.

• Some travel may be required.