Job Details

Top Job

Located in Aurora, OR

Salary: $25-$30/hr.

Job Title: Administrative Assistant

Job Description: We are seeking a dedicated Administrative Support Specialist to support for a six-month leave of absence. This person will be providing essential support to our operations and sales team. The ideal candidate is proactive, a team player, and possesses a positive attitude and strong work ethic. This role involves managing accounts receivable and payable, generating and managing contracts, handling special projects, and performing general office duties. The position also requires professional interaction with external agencies, contractors, and the public. #1939OS

Key Responsibilities:

• Initiate and maintain contracts for seed production/sales and business purchase orders using DocuSign.
• Maintain an accurate customer database, including contract dates, deposits, payment tracking, and tax status.
• Provide professional office support to team members, supervisors, team leaders, external agencies, contractors, and the public.
• Analyze and resolve problems efficiently.
• Handle phone calls for the sales team and assist with customer inquiries.
• Manage accounts receivable, produce statements, process payments, ACH, credits, and refunds.
• Support public seedling sales, including handling proceeds, reconciliation, website updates, preparation, and participation on sale days.
• Assist finance, planning, and corporate accounting, and liaise with investigations of variances/issues, gathering necessary information and audits.
• Collect, compile, and enter production data, including crop inventory, QC data, and crop growth tracking.
• Maintain customer files, file retention, and storage compliance.
• Perform computer tasks, including word processing, spreadsheet creation and maintenance, web database management, and file sharing.
• Participate in site activities related to safety, environmental, wellness, and DEI initiatives.
• Assist with business-wide activities, including open houses, event planning, and newsletters.
• Manage multiple rapidly changing priorities efficiently, showing initiative and urgency to meet deadlines.
• Model standard processes and core values of safety, integrity, citizenship, sustainability, and inclusion.

Qualifications:

• Minimum of five years of administrative experience and a high school diploma or equivalent.
• Commitment to safety and safe work practices.
• Proficiency in Word, Excel, PowerPoint, Outlook, Power BI, SharePoint, and the ability to learn other software quickly.
• High degree of initiative, common sense, and a positive can-do attitude, with the ability to work in a team environment.
• Flexibility and ability to provide multi-faceted support to professionals with varied work styles and constant interaction with people at all levels of the business.
• Ability to establish and maintain solid working relationships and build trust and cooperation with team members, other businesses, vendors, and suppliers.
• Professionalism in handling confidential and proprietary materials with discretion.
• Ability to work under pressure, prioritize, and organize multiple tasks simultaneously with minimal supervision.
• Strong organizational skills with high standards for quality and accuracy.
• Excellent verbal, written, and listening skills.
• Willingness and ability to work in a team environment and adapt to changing priorities.

Preferred Qualifications:

• AA Degree in business or a related field.
• Two years of detailed accounts receivable experience, SAP, SharePoint.
• Experience working in a sales environment with demonstrated customer interaction and professional communication skills.
• Experience in natural resources (forestry, agriculture, horticulture).

If interested, send your resume to ...@expresspros.com or call 503.###.#### to speak to a recruiter!

Express Office: West Tualatin

8100 Southwest Nyberg Road

Suite 290

Tualatin, OR 97062