Job Details

Job Details

Job Location
Community and Family Programs - Portland, OR

Position Type
Full Time

Salary Range
$21.15 - $22.04 Hourly

Job Shift
Day

Description

The Data Specialist 2 is responsible for coordinating and performing data entry and verifications, maintaining record keeping, and developing and maintaining system reports and providing agency-wide database training. This is a full-time, Limited Duration position that reports to the Data Manager.

This Limited Duration position ends June 30, 2024.

PRIMARY Job responsibilities

• Provides timely, accurate data entry for all agency programs for the purpose of accurate tracking and evaluation via multiple internal and client databases

• Performs data collection and entry functions using existing protocols.

• Keeps track of received data and source documents and completed work.

• Assists staff with data entry questions, compiles and analyzes data.

• Creates, prepares and processes special and recurring reports and administrative records via multiple databases.

• Prepares and sorts source documents and identifies and interprets data to be entered.

• Performs file transfer processes as needed based on project requirements.

• Resolves data questions, inconsistencies, or missing data problems.

• Reviews error reports and enters corrections into computer.

• Provides data verification and interfaces with program staff to ensure accuracy of data and reports

• Participates in site review process and maintains all site review data.

• Maintains all data documents for Local, State, Federal and other funders' requirements.

• Provides current and accurate communication via email, phone and in person contact with staff and other internal and external customers

• Provide on and off-site training and the creation of documentation for internal staff

• Provide technical assistance for agency database to internal staff

• Accepts other appropriate duties/responsibilities as assigned by SEI management.

Qualifications

• A Bachelor's Degree or college level courses in Office Administration or similar field preferred

• Experience with non-profits preferred but not required

• Training and/or customer service support experience preferred but not required

• At least three (3) years of data collection/entry experience.

• Must have advanced knowledge of computer systems and software technologies

• Must have advanced working knowledge of MS Office

• Ability to analyze and interpret statistical data.

• Ability to communicate reports with program managers and directors

• Must have effective interpersonal skills with the ability to interact with people of varying social, economic and education levels.

• Demonstrated report writing skills

• Must be highly organized and self-motivated with effective time management skills.

• Ability to maintain confidential and sensitive information.

• Demonstrated attention to detail and a high degree of accuracy when performing data entry

1. Ability to handle multiple tasks with varying deadlines

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Note: This job description may change as programming evolves. SEI management reserves the right to amend this description at any time -.10/07/2024