Job Details

Assistant Hall Director (Part-time: 39 weeks per year, 20-25 hours per week)

Job Title: Assistant Hall Director (Part-time: 39 weeks per year, 20-25 hours per week)

Department: Residence Hall Staff

Job Code: C43511

Job Category: Part Time Staff

Terms and Hours: Part Time hourly, 39 week assignment period, generally 20 - 25 hours per week, non-exempt, July 28, 2025 to May 24, 2026.

Salary Range: $16.95 Hourly Wage

Job Summary: Consistent with the University's mission, the Assistant Hall Director (AHD) position provides hall leadership in the University's residence halls and resides in the residence halls with University of Portland students. AHDs invest in the lives of students and are leaders in the hall community through a culture of presence and role modeling. AHDs serve a key role in fostering community within the residence halls, inspired and informed by the University's Catholic and Holy Cross tradition of residentiality.

This position requires the ability to live full-time in the assigned University residence hall as an individual occupant. This position offers full tuition remission and AHDs are expected to be actively pursuing and enrolled in a graduate degree program. This position provides a furnished apartment within the assigned residence hall with included utilities and amenities (internet, laundry), as well as an academic-year meal plan, cell phone stipend from August-May, parking pass, and professional development.

This posting will remain open until all positions are filled. Please apply by March 15, 2025 for priority consideration.

Core Duties

Community Development

• Resides in assigned University residence hall.
• Under the direction of the Hall Director, assists in developing a culture of community and communal responsibility within the assigned residence hall.
• Establishes rapport with residents, engages with them through daily interactions, and provides a consistent presence as a role model and information resource.
• Understands University policies and procedures, educates students, and enforces policies.
• Attends and participates in the planning, development and execution of educational programming and vibrant community events within the hall, to support and further the mission of the University.
• Serves as a pastoral minister in the residence halls. Attends weekly celebration of Mass and assists with other spiritual activities such as the annual Hall Spiritual Retreat and Bible studies. Partners with the pastoral resident to provide pastoral support and faith development guidance.
• Mentors and advises student leaders involved in Hall Council, including meeting individually and in groups to discuss event planning, assist with budget management, and troubleshoot problems. Coordinates Hall Council elections. Collaborates with the Hall Director in advising the Coordinator/Ambassador student leaders.

Student Development

• Provides pastoral care and counseling.
• Assists students with academic, social, spiritual, and personal needs or matters.
• Maintains knowledge of campus resources and referral channels available to students.
• Mediates conflicts and resolves issues.

Staff Development

• Hires and supervises Community Assistants (student employees). Coordinates staff coverage schedules. Sets expectations for performance and provides feedback through performance evaluations. Addresses performance concerns in a timely and professional manner.
• Participates in training activities for hall staff. Attends weekly staff meetings and assists the Hall Director in supervision of the Resident Assistant staff.

Hall Operations & Administration

• Maintains regular on-call duty hours in rotation with the Hall Director and responds to problems and concerns brought forward by students.
• Responds to and manages crisis situations through immediate action, sound judgment, and appropriate referrals.
• Assists Hall Director with building and safety issues, and coordinates with Facilities Services, Campus Safety, and other University resources as needed.
• Each Assistant Hall Director is assigned collateral task(s) or assignment(s) in support of a student affairs function for approximately 10 hours per week. These may include, but not limited to, work in the areas of student conduct, student care, wellness, campus ministry, retreats, campus safety, housing operations, orientation, club sports, commuter student support, Center for Gender and Sexuality support, or student leader hiring or training functions.

Other duties as relevant to the duties of the position or as assigned by supervisor or designee.

Education & Experience

• Required: Bachelor's Degree.
• Required: Actively enrolled in graduate program.
• Preferred: Relevant experience as student or employee at an institution of higher education.
• Preferred: Experience related to advising, community development, faith development, educational programming, and conflict resolution.
• Preferred: AHD candidates who will be enrolled in the Master of Arts in Higher Education and Student Affairs (MA HESA) program at the University.
• Or a combination of equivalent education and/or experience.

Certifications & Licenses

• None.

Knowledge, Skills & Abilities

• Knowledge of or ability to learn, respect, and support the structure, mission, and values of the University of Portland and the tradition of the Holy Cross.
• Demonstrated ability to engage and build rapport with college-age students in university residence halls or in ministry of young adults.
• Excellent verbal and written communication skills.
• Excellent leadership skills.
• Ability to work independently but also to constructively receive supervisory direction and work collaboratively in a team setting.
• Ability to exercise excellent judgment.
• Ability to maintain confidential information.
• Strong, effective interpersonal and customer service skills.
• Competence with and commitment to diversity and inclusion; ability to be an effective partner with diverse students, faculty, and staff.
• Ability to establish effective working relationships, professional rapport, and effectively accomplish work within a University setting that includes a wide array of individuals, groups, policies, and processes.
• Effective ability to use and learn computers, technology, software, and applications at level of sophistication required for the duties of the position, including, without limitation, Microsoft Office (Outlook, Word, Excel, and PowerPoint), the internet, and computerized maintenance management systems.

Physical Requirements

• Frequently: sit, perform desk‐based computer tasks; use fine manipulation and grasp; use a telephone; write by hand; sort and file paperwork.
• Occasionally to frequently: capacity to manage stress and maintain personal stability in a demanding and stressful work environment.
• Occasionally: stand and walk; twist; lift, carry, push, and pull objects that weigh up to 10 pounds.
• Frequently: ability to interact and communicate with members of the University and others as necessary.
• As needed: ability to work any part of the day or week, including early mornings, evenings, overnight hours, weekends, and holidays.

Working Conditions

• Hours of employment: will require working flexible hours during any part of the day or week, including early mornings, evenings, overnight hours, weekends, and holidays; additional work hours may be required with little notice.
• Work-related stress: stress from work-related situations such as those involving challenging, urgent, time-sensitive, or multiple matters.

Work Standards

• Respect for the University's mission and Catholic identity: demonstrates commitment to learning, respecting, and contributing to the mission of the University, a Catholic and Congregation of Holy Cross institution.
• Promote culture of safety: demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
• Compliance with laws and policies and procedures: subject to and expected to comply with all applicable University, departmental, and other applicable policies and procedures.
• Interpersonal skills: demonstrates the ability to work professionally with all University of Portland community members, external organizations, and any other person or organization employee interacts with in his or her University capacity.

This position is eligible for the following benefits: tuition remission consistent with the University's tuition remission policy, semi-furnished housing at assigned residence hall which includes utilities and amenities such as internet and access to laundry facilities, academic-year meal plan, taxable cellphone stipend during assignment period, parking pass, and professional development specific to Assistant Hall Directors. Eligible for sick leave time.

Posting Number: S234-2023

Number of Vacancies: Multiple

Estimated Start Date: 07/28/2025

Open Date: 01/31/2025

Close Date: Open Until Filled

Required Documents

Required Documents:

• Resume
• Cover Letter

Optional Documents

Supplemental Questions

Required fields are indicated with an asterisk (*).

Contact:
University of Portland
5000 N. Willamette Blvd
Portland, Oregon
97203-5798
503.###.####
...@up.edu