Job Details
On-Call Records Analyst 3
2025-05-05 State of Washington Vancouver,WA
Description:
Requirements:
WSSB offers employees a mission-driven and student-focused environment that empowers blind and low-vision individuals to reach their full potential. Our beautiful 13.2 acre campus is on the National Register of Historic Places and not only includes state-of-the-art classrooms but a fitness center with saline pool and floor-to-ceiling rock climbing wall, track & field, auditorium, braille center, low vision clinic, LIFTT program offering dorm-style housing and much more!
How to apply:
To begin the online application process, click the 'Apply' button at the top of this announcement. To be considered for this position you must include the following information in your online application and complete any supplemental questionnaire(s).
For questions or information regarding the online application, please email Complete job description available upon request.
The hours for the Records Analyst position are flexible between 0-40 hours/week (scheduled between the hours of 7:30am-4pm, M-F with flexibility on scheduling). This is a non-exempt position.
**Note: The full salary range has been posted for informational purposes only. New hires without State of Washington agency experience in a similarly situated position typically do not start at the top of the range as these are considered senior/longevity steps. Education/experience will be considered for the proper placement of any final candidate. On-call staff are not eligible for the benefits listed in the Benefits tab of Neogov. However, on-call staff are eligible for the Employee Assistance Program (EAP). On-call staff are also eligible to accrue vacation on a basis in accordance with . are paid in accordance with . Personal holidays and sick time are paid in accordance withand . WSSB is an equal opportunity employer.
Supplemental Information
Union Inclusion:This position is included in a bargaining unit represented by the Washington Federation of State Employees (WFSE).
Opportunity for All:
The Washington State School for the Blind celebrates our differences and we are committed to a workplace that supports equal opportunity employment and inclusion regardless of race, creed, color, national origin, citizenship or immigration status, marital status, families with children (including pregnancy, childbirth, or related medical conditions), sex, sexual orientation, gender identity diversity, age, status as a protected veteran, honorably discharged veteran or military status, status as an individual with the presence of any sensory, mental, or physical disability or the use of a trained dog guide or service animal by a person with disabilities or other applicable legally protected characteristics. We will also consider qualified applicants with criminal histories, consistent with applicable federal, state and local laws. A background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competency to perform in the position.
Veterans Preference:Applicants who meet the minimum qualifications and wish to claim Veteran's Preference MUST attach a copy of their DD214, or other verification of military service. Please blackout any personally identifiable data such as social security number. For additional information on Veteran's Preference and guidance on how to determine if you are eligible, We thank you and are grateful for your service!
Additional Information:
The state of Washington is an equal opportunity employer. Persons with a disability who need assistance with their application, or that need this announcement in an alternative format, may call (360) ###-####. Should you have any questions regarding this position, or the online application, please email ...@wssb.wa.gov.
More than Just a Paycheck!
Employee benefits are not just about the kind of services you get, they are also about how much you may have to pay out of pocket. Washington State offers one of the most competitive benefits packages in the nation.
We understand that your life revolves around more than just your career. Like everyone, your first priority is ensuring that you and your family will maintain health and financial security. That's why choice is a key component of our benefits package. We have a selection of health and retirement plans, paid leave, staff training and other compensation benefits that you can mix and match to meet your current and future needs.
Read about our benefits:
The following information describes typical benefits available for full-time employees who are expected to work more than six months. Actual benefits may vary by appointment type or be prorated for other than full-time work (e.g. part-time); view the job posting for benefits details for job types other than full-time.
Note: If the position offers benefits which differ from the following, the job posting should include the specific benefits.
Insurance Benefits
Employees and their families are covered by medical (including vision), dental and basic life insurance. There are multiple medical plans with affordable monthly premiums that offer coverage throughout the state.
Staff are eligible to enroll each year in a medical flexible spending account which enables them to use tax-deferred dollars toward their health care expenses. Employees are also covered by basic life and long-term disability insurance, with the option to purchase additional coverage amounts.
To view premium rates, coverage choice in your area and how to enroll, please visit the Public Employees Benefits Board (PEBB) website. The Washington Wellness program from the Health Care Authority works with PEBB to support our workplace wellness programs.
Dependent care assistance allows the employee to save pre-tax dollars for a child or elder care expenses.
Other insurance coverage for auto, boat, home, and renter insurance is available through payroll deduction.
The Washington State Employee Assistance Program promotes the health and well-being of employees.
Retirement and Deferred Compensation
State Employees are members of the Washington Public Employees' Retirement System (PERS). New employees have the option of two employer contributed retirement programs. For additional information, check out the Department of Retirement Systems' web site.
Employees also have the ability to participate in the Deferred Compensation Program (DCP). This is a supplemental retirement savings program (similar to an IRA) that allows you control over the amount of pre-tax salary dollars you defer as well as the flexibility to choose between multiple investment options.
Social Security
All state employees are covered by the federal Social Security and Medicare systems. The state and the employee pay an equal amount into the system.
Public Service Loan Forgiveness
If you are employed by a government or not-for-profit organization, and meet the qualifying criteria, you may be eligible to receive student loan forgiveness under the Public Service Loan Forgiveness Program.
Holidays
Full-time and part-time employees are entitled to paid holidays and one paid personal holiday per calendar year.
Note: Employees who are members of certain Unions may be entitled to additional personal leave day(s), please refer to position specific Collective Bargaining Agreements for more information.
Full-time employees who work full monthly schedules qualify for holiday compensation if they are employed before the holiday and are in pay status for at least 80 nonovertime hours during the month of the holiday; or for the entire work shift preceding the holiday.
Part-time employees who are in pay status during the month of the holiday qualify for the holiday on a pro-rata basis. Compensation for holidays (including personal holiday) will be proportionate to the number of hours in pay status in the month to that required for full-time employment, excluding all holiday hours. Pay status includes hours worked and time on paid leave.
Sick Leave
Full-time employees earn eight hours of sick leave per month. Overtime eligible employees who are in pay status for less than 80 hours per month, earn a monthly proportionate to the number of hours in pay status, in the month to that required for full-time employment. Overtime exempt employees who are in pay status for less than 80 hours per month do not earn a monthly accrual of sick leave.
Sick leave accruals for part-time employees will be proportionate to the number of hours in pay status, in the month to that required for full-time employment. Pay status includes hours worked, time on paid leave and paid holiday.
Vacation (Annual Leave)
Full-time employees accrue vacation leave at the rates specified in (1) or the applicable collective bargaining agreement (CBA). Full-time employees who are in pay status for less than 80 nonovertime hours in a month do not earn a monthly accrual of vacation leave.
Part-time employees accrue vacation leave hours in accordance with (1) or the applicable collective bargaining agreement (CBA) on a pro rata basis. Vacation leave accrual will be proportionate to the number of hours in pay status, in the month to that required for full-time employment.
Pay status includes hours worked, time on paid leave and paid holiday.
As provided in , an employer may authorize a lump-sum accrual of vacation leave or accelerate the vacation leave accrual rate to support the recruitment and/or retention of a candidate or employee for a Washington Management Service position. Vacation leave accrual rates may only be accelerated using the rates established WAC 357-31-165.
Note: Most agencies follow the civil service rules covering leave and holidays for exempt employees even though there is no requirement for them to do so. However, agencies are required to adhere to the applicable RCWs pertaining holidays and leave.
Military Leave
Washington State supports members of the armed forces with 21 days paid military leave per year.
Bereavement Leave
Most employees whose family member or household member dies, are entitled to three (3) days of paid bereavement leave. In addition, the employer may approve other available leave types for the purpose of bereavement leave.
Additional Leave
Leave Sharing
Family and Medical Leave Act (FMLA)
Leave Without Pay
Please visit the State HR Website for more detailed information regarding benefits.
Updated 12-31-2022
Salary: $23.52 - $31.61 Hourly
Location : Clark County - Vancouver, WA
Job Type: On-Call
Job Number: 2025-03006
Department: School for the Blind
Opening Date: 04/29/2025
Description
The Washington State School for the Blind (WSSB) is currently seeking an on-site On-Call Records Analyst 3 to assist the agency with public record requests!
The core purpose of the Washington State School for the Blind (WSSB) is to empower blind and low vision individuals to reach their full potential. We believe in a future where every blind and low vision student in Washington has the supports and services they need to succeed. Our programs and services are provided across a diverse continuum of service options; including a range of short and long-term programs that include residential options at our Vancouver campus, outreach services in local schools and communities, access to specialized technology and resources through our Ogden Resource Center, as well as training options for parents, educators, and related service providers through a combination of department efforts. Our greatest resource at WSSB are our incredible staff. Our valued employees are continuously encouraged to improve the ways that we provide service to our students and the community. WSSB's core values are: being student-centered, equity, accessibility, relationships, and continuous improvement.
This position supports the agency mission by responding to public record requests and consulting with various individuals including staff, legal, and the Superintendent to ensure proper responses and determinations. This position will coordinate the day-to-day receipt, delivery, distribution, access, maintenance and retention of manual and/or electronic forms and/or records for public records requests.
Duties
- Achieve and maintain expert knowledge of Chapter 42.56 RCW, Public Records Act (PRA), legal advisory opinions and other supporting documents to analyze responsive records and redact information appropriately.
- Serve as initial contact for public records requests. Generate exemption logs for withheld reports and redactions as needed.
- Use independent judgment to analyze, understand, coordinate response, track progress in fulfilling request, assemble, prepare, and review records while independently and accurately applying redaction and seeking assistance and guidance where appropriate.
- Correspond directly with people requesting public records in a timely manner as required under the PRA, including initial acknowledgment and any follow-up communication with requesters.
- Educate citizens on the availability of specific information and processes by which records can be obtained. Prepare records for inspection and supervise onsite file reviews.
- Coordinate and complete electronic searches.
- Assist in the development of public disclosure training, guidelines, and processes.
- Assist staff to develop search terms sets for public records requests.
- Collaborate with the Superintendent on continually improving the agency's in-house search processes.
- Manage records to include but not be limited to electronic records per the WSSB Specific Retention Schedule and State General Retention Schedule.
- Review records retention and essential records schedules to ensure conformance with legal requirements and state agency or institution standards.
- Maintain the agency's file schema.
- Ensure records are organized and copies are reduced to provide systematic control of records for their whole lifecycle so that WSSB can reduce the resources needed to manage information.
- Assist in the development of public disclosure training, guidelines, and processes.
- Other duties as assigned.
Requirements:
- A bachelor's degree in business administration, public administration, law, or a closely allied field OR
- Two or more years of direct work experience in public records disclosure or conducting research and analyzing policies, laws, rules, or regulations OR equivalent combination of related education/experience.
- Working knowledge of Public Records laws (like Chapter 42.56 RCW) and applicable rules. Knowledge of government administrative structure.
- Ability to interpret and apply applicable rules, regulations, and policies.
- Strong customer service, communication and analytical skills.
- Ability to deal with stress and difficult clients.
- Ability to multi-task in a fast-paced environment.
- Ability to maintain strict confidentiality and ethical behavior at all times and be part of maintaining a respectful workplace.
- 3+ years experience in records management or disclosure of public records, or similar position.
- Knowledge and understanding of chapter 40.14 RCW, Preservation and Destruction of Public Records.
- Completion of Washington Public Records Act Training.
WSSB offers employees a mission-driven and student-focused environment that empowers blind and low-vision individuals to reach their full potential. Our beautiful 13.2 acre campus is on the National Register of Historic Places and not only includes state-of-the-art classrooms but a fitness center with saline pool and floor-to-ceiling rock climbing wall, track & field, auditorium, braille center, low vision clinic, LIFTT program offering dorm-style housing and much more!
How to apply:
To begin the online application process, click the 'Apply' button at the top of this announcement. To be considered for this position you must include the following information in your online application and complete any supplemental questionnaire(s).
- A completed online application profile that includes education and employment history (applications that state "see my resume" or similar language on the application will be considered incomplete); and,
- Allow contact for three professional references included in your application, including at least one supervisor, with up-to-date contact information.
For questions or information regarding the online application, please email Complete job description available upon request.
The hours for the Records Analyst position are flexible between 0-40 hours/week (scheduled between the hours of 7:30am-4pm, M-F with flexibility on scheduling). This is a non-exempt position.
**Note: The full salary range has been posted for informational purposes only. New hires without State of Washington agency experience in a similarly situated position typically do not start at the top of the range as these are considered senior/longevity steps. Education/experience will be considered for the proper placement of any final candidate. On-call staff are not eligible for the benefits listed in the Benefits tab of Neogov. However, on-call staff are eligible for the Employee Assistance Program (EAP). On-call staff are also eligible to accrue vacation on a basis in accordance with . are paid in accordance with . Personal holidays and sick time are paid in accordance withand . WSSB is an equal opportunity employer.
Supplemental Information
Union Inclusion:This position is included in a bargaining unit represented by the Washington Federation of State Employees (WFSE).
Opportunity for All:
The Washington State School for the Blind celebrates our differences and we are committed to a workplace that supports equal opportunity employment and inclusion regardless of race, creed, color, national origin, citizenship or immigration status, marital status, families with children (including pregnancy, childbirth, or related medical conditions), sex, sexual orientation, gender identity diversity, age, status as a protected veteran, honorably discharged veteran or military status, status as an individual with the presence of any sensory, mental, or physical disability or the use of a trained dog guide or service animal by a person with disabilities or other applicable legally protected characteristics. We will also consider qualified applicants with criminal histories, consistent with applicable federal, state and local laws. A background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competency to perform in the position.
Veterans Preference:Applicants who meet the minimum qualifications and wish to claim Veteran's Preference MUST attach a copy of their DD214, or other verification of military service. Please blackout any personally identifiable data such as social security number. For additional information on Veteran's Preference and guidance on how to determine if you are eligible, We thank you and are grateful for your service!
Additional Information:
The state of Washington is an equal opportunity employer. Persons with a disability who need assistance with their application, or that need this announcement in an alternative format, may call (360) ###-####. Should you have any questions regarding this position, or the online application, please email ...@wssb.wa.gov.
More than Just a Paycheck!
Employee benefits are not just about the kind of services you get, they are also about how much you may have to pay out of pocket. Washington State offers one of the most competitive benefits packages in the nation.
We understand that your life revolves around more than just your career. Like everyone, your first priority is ensuring that you and your family will maintain health and financial security. That's why choice is a key component of our benefits package. We have a selection of health and retirement plans, paid leave, staff training and other compensation benefits that you can mix and match to meet your current and future needs.
Read about our benefits:
The following information describes typical benefits available for full-time employees who are expected to work more than six months. Actual benefits may vary by appointment type or be prorated for other than full-time work (e.g. part-time); view the job posting for benefits details for job types other than full-time.
Note: If the position offers benefits which differ from the following, the job posting should include the specific benefits.
Insurance Benefits
Employees and their families are covered by medical (including vision), dental and basic life insurance. There are multiple medical plans with affordable monthly premiums that offer coverage throughout the state.
Staff are eligible to enroll each year in a medical flexible spending account which enables them to use tax-deferred dollars toward their health care expenses. Employees are also covered by basic life and long-term disability insurance, with the option to purchase additional coverage amounts.
To view premium rates, coverage choice in your area and how to enroll, please visit the Public Employees Benefits Board (PEBB) website. The Washington Wellness program from the Health Care Authority works with PEBB to support our workplace wellness programs.
Dependent care assistance allows the employee to save pre-tax dollars for a child or elder care expenses.
Other insurance coverage for auto, boat, home, and renter insurance is available through payroll deduction.
The Washington State Employee Assistance Program promotes the health and well-being of employees.
Retirement and Deferred Compensation
State Employees are members of the Washington Public Employees' Retirement System (PERS). New employees have the option of two employer contributed retirement programs. For additional information, check out the Department of Retirement Systems' web site.
Employees also have the ability to participate in the Deferred Compensation Program (DCP). This is a supplemental retirement savings program (similar to an IRA) that allows you control over the amount of pre-tax salary dollars you defer as well as the flexibility to choose between multiple investment options.
Social Security
All state employees are covered by the federal Social Security and Medicare systems. The state and the employee pay an equal amount into the system.
Public Service Loan Forgiveness
If you are employed by a government or not-for-profit organization, and meet the qualifying criteria, you may be eligible to receive student loan forgiveness under the Public Service Loan Forgiveness Program.
Holidays
Full-time and part-time employees are entitled to paid holidays and one paid personal holiday per calendar year.
Note: Employees who are members of certain Unions may be entitled to additional personal leave day(s), please refer to position specific Collective Bargaining Agreements for more information.
Full-time employees who work full monthly schedules qualify for holiday compensation if they are employed before the holiday and are in pay status for at least 80 nonovertime hours during the month of the holiday; or for the entire work shift preceding the holiday.
Part-time employees who are in pay status during the month of the holiday qualify for the holiday on a pro-rata basis. Compensation for holidays (including personal holiday) will be proportionate to the number of hours in pay status in the month to that required for full-time employment, excluding all holiday hours. Pay status includes hours worked and time on paid leave.
Sick Leave
Full-time employees earn eight hours of sick leave per month. Overtime eligible employees who are in pay status for less than 80 hours per month, earn a monthly proportionate to the number of hours in pay status, in the month to that required for full-time employment. Overtime exempt employees who are in pay status for less than 80 hours per month do not earn a monthly accrual of sick leave.
Sick leave accruals for part-time employees will be proportionate to the number of hours in pay status, in the month to that required for full-time employment. Pay status includes hours worked, time on paid leave and paid holiday.
Vacation (Annual Leave)
Full-time employees accrue vacation leave at the rates specified in (1) or the applicable collective bargaining agreement (CBA). Full-time employees who are in pay status for less than 80 nonovertime hours in a month do not earn a monthly accrual of vacation leave.
Part-time employees accrue vacation leave hours in accordance with (1) or the applicable collective bargaining agreement (CBA) on a pro rata basis. Vacation leave accrual will be proportionate to the number of hours in pay status, in the month to that required for full-time employment.
Pay status includes hours worked, time on paid leave and paid holiday.
As provided in , an employer may authorize a lump-sum accrual of vacation leave or accelerate the vacation leave accrual rate to support the recruitment and/or retention of a candidate or employee for a Washington Management Service position. Vacation leave accrual rates may only be accelerated using the rates established WAC 357-31-165.
Note: Most agencies follow the civil service rules covering leave and holidays for exempt employees even though there is no requirement for them to do so. However, agencies are required to adhere to the applicable RCWs pertaining holidays and leave.
Military Leave
Washington State supports members of the armed forces with 21 days paid military leave per year.
Bereavement Leave
Most employees whose family member or household member dies, are entitled to three (3) days of paid bereavement leave. In addition, the employer may approve other available leave types for the purpose of bereavement leave.
Additional Leave
Leave Sharing
Family and Medical Leave Act (FMLA)
Leave Without Pay
Please visit the State HR Website for more detailed information regarding benefits.
Updated 12-31-2022