Job Details

Salary: $19.38 - $24.81 Hourly
Location : NEWBERG, OR
Job Type: Regular Part-time
Job Number: 202500201
Department: COMMUNITY DEVELOPMENT
Division: BUILDING
Opening Date: 05/05/2025
Closing Date: 5/19/2025 11:59 PM Pacific

Description
GENERAL STATEMENT

Performs a variety of routine to complex para-professional duties, including the input, curation and collation of different forms of data including payments, receipts, spreadsheet, database, payroll or other financial data and records.
SUPERVISION RECEIVED

Works under the supervision of a supervisor or other management-level position.
SUPERVISION EXERCISED

None.

Examples of Duties
ESSENTIAL DUTIES AND RESPONSIBILITIES

• Answer, screen and transfer inbound phone calls.
• Receive and direct visitors and clients. Transfer information to other staff as necessary.
• General clerical duties including photocopying, fax, and mailing.
• Maintain and retrieve documents from electronic and hard copy filing systems.
• Verify documents, invoices and other paper records.
• Maintain routine/basic bookkeeping.
• Provide front-line direct service to members of the public. Handle requests for information and data.
• Resolve routine/basic administrative problems and inquiries.
• Prepare written responses to routine inquiries.
• Prepare and modify documents including correspondence, reports, drafts, memos, and emails.
• Schedule and coordinate meetings, appointments, and travel arrangements for managers or supervisors.
• Open, sort and distribute incoming correspondence.
• Coordinate maintenance of office equipment and maintain office supply inventories.
• Processes payments for permits. Reconcile payments from third parties.
• Maintain files and archive permits and plans for building.

The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.

Typical Qualifications
EDUCATION AND EXPERIENCE:

Graduation from high school or GED equivalent with specialized course work in general office practices such as typing, accounting, data processing.
One (1) year of experience related to the position.
Equivalent combination of education and experience may be considered.
SPECIAL REQUIREMENTS:

Must successfully pass a criminal history background check.
KNOWLEDGE, SKILLS AND ABILITIES:

• Working knowledge of computers and electronic data processing.
• Working knowledge of modern office practices and procedures.
• Requires a high degree of customer service and tact in dealing with the general public and with financial information.
• Skill in operating listed tools and equipment.
• Ability to utilize City-specific financial technology and general office software.
• Ability to perform arithmetic computations accurately and quickly.
• Ability to communicate clearly, and logically, both verbally and in writing; prepare reports and outputs from databases and other electronic systems.
• Ability to establish and maintain positive and cooperative working relationships with City staff, other organizations and the general public.
• Ability to work under pressure and deal professionally with frequent interruptions.
• Ability to meet deadlines.
• Ability to learn City rules, policies, and procedures related to area of assignment. Ability to follow established city policies, problem-solve, and take initiative within established procedures and guidelines.
• Ability to proofread material rapidly and accurately, checking for several details simultaneously.

Supplemental Information
TOOLS AND EQUIPMENT USED
Personal computer, including word processing, spreadsheet, and database software; central financial computer; 10-key calculator by touch, standard office equipment and communication devices including phones.
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an average employee to successfully perform the essential functions of this job. Reasonable accommodation will be made to meet the needs of qualified individuals with limitations who can perform the essential functions of the job.

While performing the duties of this job, the employee is frequently required to sit, talk and hear. The employee is occasionally required to walk; use hands to operate, finger, handle, or feel objects, tools, or controls; and reach with hands and arms. Weekly lifting, moving and carrying of objects up to 50 pounds, and crouching, bending, kneeling.

Specific vision abilities required by this job include close vision and the ability to adjust focus. Regular focus on a computer screen for prolonged periods and daily use of a keyboard.
WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Work is performed in a standard indoor office setting. The noise level in the work environment is usually moderately quiet.
This position description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.
The City of Newberg provides an excellent health care benefit package to full-time employees, with medical, vision and dental paid 100% by the employer, generous vacation and sick leave accrual, holiday pay, and a PERS retirement plan. The city only picks up the employee portion of PERS for exempt employees or those working in law enforcement.
Additional benefits are available as employee electives.
01

Please describe your experience with or knowledge of local government services.
02

Please describe any experience you have in general office practices such as data entry, filing, accounting, and bookkeeping.
03

What tools or resources do you use to help you manage multiple tasks?
04

Do you have any customer service experience? Please explain.
05

Please provide details about your experience working with computers and computer programs including types of software.
Required Question