Job Details

Job Title: Law Firm Administrator

Location: Portland, Oregon

Salary: $95,000-$110,000

Employment Type: Full-time

Job Description:

LHH Recruitment Solutions is working with a Portland law firm to find an experienced Office Administrator to manage day-to-day operations and internal support across the firm. This role is responsible for overseeing administrative processes, HR tasks, facilities, and IT systems. The right candidate will have previous experience in a similar role within a law firm, be comfortable working with a range of personalities, and be able to make clear, timely decisions.

Responsibilities:

• Lead and manage daily office operations, including facilities, equipment, and administrative workflows
• Oversee support staff, providing supervision, training, and performance feedback
• Coordinate hiring, onboarding, and HR support for non-attorney personnel in partnership with firm leadership
• Manage vendor relationships and oversee general office services and supply needs
• Support financial functions such as budgeting, accounts payable/receivable, and internal reporting; coordinate with external accountants as needed
• Collaborate with marketing and leadership teams on operational planning, resource allocation, and internal communications
• Implement and maintain operational policies to ensure quality and consistency across departments
• Maintain discretion and confidentiality in handling sensitive firm data and personnel matters
• Assist with drafting correspondence and supporting legal documentation where appropriate

Qualifications:

• Proven experience in legal operations or office administration, ideally with 4+ years in a law firm or professional services environment
• Strong leadership skills with experience supervising staff and managing personnel-related matters
• Excellent organizational skills and a proactive approach to problem-solving
• Proficiency in Microsoft Office Suite and familiarity with standard accounting and HR practices
• Bachelor's degree in Business Administration, HR, Finance, or a related field preferred; equivalent experience considered

Benefits:

• Paid parking or transit subsidy
• Health, dental, vision, and life insurance options
• 401(k) with employer matching
• PTO, sick leave, and paid holidays
• Wellness and fitness benefits