Job Details

JOB TITLE: Assistant Secretary

Job Summary: The job of "Assistant Secretary" is done for the purpose/s of providing requested clerical support at school site; communicating various information regarding activities and/or in response to requests; and providing for timely and accurate distribution of materials.

Essential Job Functions: (functions may vary according to assignment but may include the following)

• Supports principal and assistant principals, in both routine and confidential areas, for the purpose of providing assistance with their administrative functions.
• Maintains various records, schedules, files, rosters, etc. for the purpose of documenting and/or providing reliable information.
• Monitors financial related information, (e.g. class size, attendance, time sheets, etc.) for the purpose of documenting activities for reimbursement and/or adhering to policies.
• Processes documents and materials (e.g. schedules, agendas, mail, calendars, etc.) for the purpose of disseminating information to appropriate parties.
• Composes documents, (e.g. correspondence, agendas, minutes, bulletins, reports, etc.) for the purpose of communicating information to school and district personnel, the public, state officials, etc.
• Responds to inquiries of staff, the public, parents and/or students for the purpose of providing information and/or direction as may be required.
• Assists with the ordering and distribution of supplies and orders, as assigned, for the purpose of providing adequate materials for employees.
• Oversees a variety of schooled or statewide programs, as assigned (i.e. substitutes, pagers, phone system, master schedules, building use, etc.) for the purpose of meeting school, district and/or state requirements and ensuring the smooth operation of the school.

Other Job Functions:

• Assists other personnel as may be required for the purpose of supporting them in the completion of their work activities.
• Supervises the work of student assistants and volunteers for the purpose of ensuring accurate work.
• Handles funds, as assigned, for the purpose of processing student fees, sale of products, etc.
• Assist with health office duties as needed.

Qualifications:

• Experience Required: Prior job-related experience.
• Skills, Knowledge and/or Abilities Required:
• -Skills to operate standard office equipment including use of computer applications, use English in both written and verbal form, use correct spelling, grammar, and punctuation.
• -Knowledge of standard office equipment.
• -Abilities to sit for prolonged periods, understand and carry out oral and written instruction. Significant physical abilities include reaching/handling/fingering, talking/hearing conversations, near visual acuity/visual accommodation.
• Education Required: High School diploma or equivalent.
• Licenses, Certifications, Bonding, and/or Testing Required: -Oregon Fingerprint and Criminal Check clearance, Cardiopulmonary Resuscitation and First Aid Certificates.

Other Requirements: Bilingual Required

Work Shift: Monday through Friday, 25-26 school year, 213-day work calendar prorated based on hire date, 8 hrs per day.

Please answer the following questions in your cover letter:

1. Please describe why you chose to apply for a position with this specific school.
2. If hired, what goals might you have for this position and how would you implement them?