Job Details

Position Title: Advancement Services Director

Salary: $80,000 - $90,000/annual

Reports to: Chief Advancement Officer

FLSA: EXEMPT

FTE: 1.0, Full-Time

EEO: 2

Catlin Gabel School seeks to employ the best qualified individuals from available applicants and to provide them with opportunity for advancement in a manner that does not discriminate because of race, color, religion, sex, national origin, age, disability, sexual orientation, gender identity or expression, veteran status, genetic information, or any other status protected under local, state, or federal equal employment opportunity laws or regulations.

The School believes that each employee makes a significant contribution to the school's success. That contribution should not be limited by the assigned responsibilities. Therefore, this position description is designed to outline primary duties, qualifications, and job scope, but not limit the incumbent or the organization to just the work identified. It is our expectation that each employee will offer their services wherever and whenever necessary to ensure the success of our endeavors within available time and priorities.

POSITION SUMMARY

The Advancement Services Director (ASD) is responsible for the management of the Advancement database system (Blackbaud Raiser's Edge NXT), including data collection and dissemination, constituent records, moves management, prospect research and management, gift processing, acknowledgement data, analysis, and report preparation. The ASD is a contributing member of the Advancement staff committed to optimizing the use of the database to support the achievement of fundraising goals.

ESSENTIAL DUTIES

• Collaboration with the Chief Advancement Officer (CAO) on data needs, trends, systems, and reports that help the Advancement Department function at a high level.
• Data Management
  • Fund establishment
  • Gift entry
  • Daily gift log
  • Weekly trend report, month-end, and annual year-over-year reporting on all gift activity
  • Maintain the integrity of the database, update data, collect and input information, and coordinate with IT to ensure data integrity between school data software systems
  • All data and list requests with high attention to detail
  • Statistical and analytical reports of gifts, donors, and constituents as needed
• Prospect Management
  • Strong collaboration with CAO to ensure optimization of portfolio management
  • Solicitation forms
  • Pledge reminders and processes
  • Monitor “opportunities” in the database
  • Metrics reporting and analysis, work closely with CAO on progress and trends
  • Pipeline meeting collaboration with CAO and fundraisers
  • Provide prospect research using iWave or a similar database

• Department Support
• Reconcile gift information with the Business Office and balance monthly
• Build reports to increase fundraiser autonomy, monitor industry trends, and present to the department.
• Participate in Department and School meetings and events, which may occur in the evening or on weekends

OTHER DUTIES

• Participate in ongoing professional development and training to support Catlin Gabel's mission
• Complete other work as assigned by the CAO

INTERPERSONAL CONTACTS

• Occasional to frequent contact with faculty, staff, parents, and alumni regarding giving and biographical updates

COMPETENCIES

• Strong analytical skills and the ability to apply them to develop operational systems
• Command of Raiser's Edge, or similar software, to enter, extract, and format data, and build reports
• Knowledge of gift processing and financial reconciliation between Advancement and Business Offices
• Experience conducting prospect research
• Experience working directly with fundraisers
• Experience building or monitoring prospect management systems
• Ability to focus and maintain the highest standards of accuracy
• Strong interpersonal communication skills
• Ability to manage highly confidential information
• Excellent organizational, coordination, and prioritization skills
• Proficient writing and presentation skills

MINIMUM QUALIFICATIONS

• BA or BS from an accredited college or university preferred, OR equivalent combination of education and experience
• 3 years minimum database experience required
• Experience with Raiser's Edge strongly preferred
• Experience in fundraising, gift processing, and data extrapolation and analytics
• Experience with prospect research
• Strong database and spreadsheet skills required

SUPERVISORY RESPONSIBILITIES

• N/A

WORKING CONDITIONS AND PHYSICAL REQUIREMENTS

The requirements listed below are representative of physical requirements and may not be all-encompassing. Incumbents must be able to perform job duties with or without accommodation. Work is primarily performed in an office setting with moderate heat, sound, and light.

• Ability to remain in a stationary position (primarily at a desk) for prolonged periods
• The ability to move safely over uneven terrain or in confined spaces.
• Frequent and consistent operation of a computer and other office machinery (e.g., copier, printer, fax) requiring manual skills
• Occasional bending, squatting, stooping, and kneeling related to filing or other record-keeping
• Occasional lifting of up to 20 pounds in materials related to the position (e.g., office supplies)
• Frequent and consistent operation of a computer and other office machinery requiring manual dexterity.
• Frequent interaction in person, by phone, or in writing with individuals of various backgrounds and relations to the school. This includes students, families (current and prospective), colleagues, outside associates of the school, and businesses
  

SCHEDULE

This is a year-round, full-time position. Occasional evenings and weekends, required.

APPLICATION INFORMATION

Nonprofit Professionals Now (NPN) is excited to be working with Catlin Gabel School on filling this key position. Applications must include a resume and cover letter. All applications will be thoroughly reviewed and considered.

Application deadline: July 16, 2025

Compensation $80,000 - $90,000/annual

Posted: Saturday, June 28, 2025
Job # 269