Job Details

Position Details

Position Information

Job Title
Admissions Counselor

Department
Admissions

Job Code
A61310

Job category
Full Time Staff

Terms and Hours
Full time, exempt.

Salary Range
Starting at $49,391; commensurate with experience

Job Summary

This position is responsible for promoting the University of Portland, generating new applications and enrolling students from various assigned recruitment territories. As a member of the University of Portland admissions team, this position will develop and implement recruitment strategies and programs aimed at achieving the University's enrollment goals.

This position administers, implements, and interprets University admission policies and procedures under minimal supervision. Specific duties of this position include: reviewing applications, conducting informational sessions, and managing relationships and programs within assigned geographic areas. This position reports to the Director of Recruitment, Undergraduate Admissions.

Core Duties

• Read, evaluate, and make first level recommendations about undergraduate applications.
• Maintain effective communications with the departments of Financial Aid and the Registrar, reviewing records and transcript evaluations as necessary to facilitate efforts in the application process.
• Conduct informational sessions for internal and external communities.
• Manage a heavy travel schedule to assigned geographic territories during established recruitment cycles.
• Develop and strengthen relationships with relevant institutions and persons, including secondary schools and professionals at schools, professional organizations, students, parents, and alumni.
• Serve as a resource to other departments; represent the Admissions Department at activities and events, meetings, committees, and conferences.
• May be responsible for the administration or management of specific programs and/or program budgets as assigned.
• Develop and lead social media campaigns and strategies for student engagement.
• Organize and facilitate events for prospective students on campus and at off-campus recruitment events, including those out of state.

Other duties as relevant to the duties of the position or as assigned by supervisor or designee.

Please note that the above list of duties is not comprehensive but generally demonstrates the types of matters under this position's purview and responsibility.

Education & Experience

• Required: Bachelor's degree and two to three years of relevant experience.
• Preferred: Experience in higher education and/or experience at the University of Portland.
• Preferred: Bilingual in English and Spanish languages.
• Or a combination of equivalent education and/or experience.

Certifications & Licenses

• Required: Valid Driver's License.

Knowledge, Skills & Abilities

• Understanding of U.S. higher education enrollment management trends and challenges.
• Ability to research, analyze and make data-informed decisions that result in strategic plans.
• Effective coaching, mentoring and management of peers. Strong Supervisor skills.
• Ability to achieve enrollment goals and utilize proven educational enrollment techniques.
• Monitor current enrollments daily and execute techniques to accomplish enrollment goals in relation to individual goals and as established by leadership.
• Strong orientation towards taking initiative and ownership of programs by being proactive with projects, assignments, and process improvements.
• Exceptional organizational skills.
• Ability to multi-task in a dynamic environment.
• Strong ability to meet deadlines.
• Excellent problem-solving skills.
• Ability to work independently as well as in a team setting.
• Ability to exercise excellent judgment.
• Excellent verbal and written communication skills.
• Excellent presentation skills; strong public speaking skills.
• Strong and effective interpersonal and customer service skills
• Competence with and commitment to inclusive excellence; ability to be an effective partner with diverse students, faculty, and staff.
• Ability to establish effective working relationships, professional rapport, and effectively accomplish work within a University setting that includes a wide array of individuals, groups, policies, and processes.
• Effective ability to use and learn computers, technology, software, and applications at level of sophistication required for the duties of the position, including, without limitation, Microsoft Office (Outlook, Word, Excel, and PowerPoint), the internet, and computerized maintenance management systems.
  • All University of Portland positions require the ability to quickly learn and use new technologies, software, and applications in depth and at level of proficiency required for duties of the position. In most situations, the necessity of learning, using, and supporting new technologies, software, and/or applications does not change a job description nor make the position one that involves higher level duties.

Physical Requirements

• Frequently: sit, perform desk-based computer tasks; use fine manipulation and grasp; use a telephone; write by hand; sort and file paperwork; lift, carry, push, and pull objects that weigh up to 10 pounds.
• As necessary: stand and walk; twist; lift, carry, push, and pull objects that weigh up to 25 pounds.
• Frequently: ability to attend events and activities on or off campus.
• Frequently: ability to interact and communicate with members of the University and others as necessary.
• Frequently: ability to travel by car or air.

Working Conditions

• Hours of employment: sometimes may require working flexible and/or longer hours, including nights and weekends, when necessitated by projects.
• Stress from work-related situations such as those involving challenging, important, urgent, time-sensitive, or multiple matters.
• Travel: travel via car or air.

Work Standards

• Respect for the University's mission and Catholic identity: demonstrates commitment to learning, respecting, and contributing to the mission of the University, a Catholic and Congregation of Holy Cross institution. The University's mission statement states in relevant part: "we pursue teaching and learning, faith and formation, service and leadership in the classroom, residence halls, and the world." The University's Statement of Inclusion states in relevant part: "Our belief in the inherent dignity of each person is founded upon the social teaching of the Catholic Church. At the center of that teaching is the fundamental mandate that every person, regardless of race, color, religion, gender, sexual orientation, social or economic class, age, or disability shall be treated with respect and dignity."
  • The full Mission Statement is at: www.up.edu/about/mission.
  • The full Statement of Inclusion is at: www.up.edu/disclosures/inclusion.
• Promote culture of safety: demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
• Compliance with laws and policies and procedures: subject to and expected to comply with all applicable University, departmental, and other applicable policies and procedures, including but not limited to, the personnel, business, and/or other policies of the University.
• Compliance with driving-related laws and requirements: when conducting university business while driving, must comply with the Oregostn Vehicle Code and University of Portland driving requirements.
• Interpersonal skills: demonstrates the ability to work professionally with all University of Portland community members, external organizations, and any other person or organization employee interacts with in his or her University capacity.

Benefits

Medical and dental insurance, life insurance, sick time and vacation time consistent with University policies, long-term disability insurance, flexible spending account benefits, tuition remission benefits generally starting after 90 days (employee) or 2 years (spouse and children) of employment, retirement contributions generally starting after 2 years of employment, and eligibility for the University's home purchase assistance program consistent with program requirements. (Benefits are subject to all relevant University policies, practices, contracts, and any other relevant materials.)

Posting Detail Information

Posting Number
S317-2023

Number of Vacancies
1

Estimated Start Date

Open Date

Close Date

Open Until Filled
No

Special Instructions Summary