Job Details

All Gods Children International is actively seeking a dedicated individual to serve as our Executive Administrative Assistant to the President.

Location: Portland, Oregon. Occasional in?office and in?person support as needed.

About AGCI

We are the worlds leading child advocacy and trauma disruptor organization. For 30+ years we have remained relentless in our commitment to stand up for children who need family across the continuum of care to dismantle systemic trauma.

Today we unlock possibilities for over 123,000 children per year worldwide across 25 countries spanning five continents. Our aim is to dismantle the systemic trauma that sits at the heart of the orphan crisis affecting over 8 million children.

Executive Administrative Assistant to the President

The role provides high?level administrative support in a one?on?one working relationship with the President. It serves as a key liaison between the President and internal/external stakeholders, including the Executive Team, Board of Directors, donors, families, and staff.

Essential Duties and Responsibilities

Calendar & Travel Management

• Manage and maintain the Presidents schedule, including appointments, meetings, and conferences.
• Coordinate domestic and international travel arrangements, including transportation, lodging, and conference registration.
• Create and maintain detailed travel itineraries.

Communication & Documentation

• Prepare executive?level responses to routine memos, letters, and correspondence.
• Compose, draft, and proofread a variety of documents, many of which are sensitive and confidential.
• Scan, copy, and send group notifications using platforms such as Microsoft Outlook and Teams.

Meeting & Event Coordination

• Attend Executive Team and other leadership meetings; record minutes and track follow?up tasks.
• Organize monthly staff meetings and assist in planning staff retreats.
• Coordinate logistics for Board of Directors meetings, including scheduling, agenda preparation, distribution of materials, and maintaining meeting minutes.
• Assist in preparing presentations, reports, and materials for meetings and events.

Project & Office Support

• Provide in?person and in?office support when needed.
• Support the President with general clerical and administrative tasks.
• Manage special projects by establishing objectives, setting priorities, coordinating with others, and adjusting plans as needed.
• Provide support for organizational programs and strategic initiatives.
• Perform other duties and special projects as assigned.

Supervisory Responsibilities

This job has no supervisory responsibilities.

Requirements

Education and/or Experience

• Bachelors degree with a minimum of four years of experience providing administrative support to a senior?level executive. An equivalent combination of education and experience may be considered.
• Demonstrated experience in scheduling and calendaring, preferably using Microsoft Outlook.
• Proven ability to compose, edit, proofread, and format written materials.
• Ability to type 55 WPM.
• Intermediate level skills with Microsoft Office Suite (Word, Excel, Access, Outlook, and PowerPoint).

Requirements

• Must reside in the Portland, Oregon area to provide occasional in?office and in?person support.
• Strong organizational and time?management skills with the ability to prioritize and multitask effectively.
• Excellent written and verbal communication skills, with attention to detail and professionalism.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Calm and courteous demeanor under pressure.
• Collaborative team player with a spirit of cooperation and openness to all levels of work.
• Ability to anticipate needs, take initiative, and work independently.
• Respectfully takes direction from the President and Executive Team.
• Maintains punctual, regular, and predictable attendance.

Communication Skills

Ability to read, analyze, and interpret general business correspondence, reports, and inquiries. Ability to write error?free business correspondence, reports, and presentation materials. Ability to effectively present information and respond to questions from supervisors, donors/sponsors, clients, vendors, organization partners, and the general public.

Mathematical Skills

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Calculates currency conversion, discounts, and interest, when needed.

Computer & Technical Skills

Requires advanced computer skills, including logging on to systems, word processing, spreadsheet, report writing, project management, presentation creation/editing, database use, use of the internet, and communication by e?mail. Requires knowledge of and use of Microsoft Office 365, including Outlook and Teams.

Reasoning Ability

Ability to work with and protect extremely confidential files and information, and have the appropriate discernment regarding handling issues of varying complexity and sensitivity. Ability to define problems, collect data, establish facts, draw valid conclusions, and deal with a variety of abstract and concrete variables. Has the discretion to weigh the levity of an issue and pass it along to the appropriate party/leader within the organization, as needed.

Certificates, Licenses, Registrations

Must possess a valid drivers license and ability to supply appropriate documentation/identification to travel authorities when traveling domestically and internationally.

Physical Demands

Employee is regularly required to sit, stand, walk, use stairways to climb to multiple floors within the office building, use hands and fingers to keyboard or dial, reach with hands and arms, and talk or hear. Employee must infrequently lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, color vision, and the ability to adjust focus, especially with frequent computer use.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. The noise level in the office work environment is usually moderate. The work environment while traveling domestically or internationally could contain several environmental factors, including, but not limited to, outdoor weather conditions (extreme hot/cold), work in countries with a high incidence of illness/disease or poor living conditions of their inhabitants, political unrest/danger, and physical obstacles and/or hazards.

Virtual Remote Work Eligibility

This position is eligible for virtual remote work, but must reside in the Portland, Oregon area to provide occasional in?office and in?person support. AGCI may offer virtual remote work to some employees when it would be a benefit to both the organization and the employee.

Compensation

$31.25 $36.06 / hour depending on experience.

Benefits

Medical, dental, vision, short & long?term disability, FSA/HSA, PTO, 401(k), and 11 paid holidays.

Legal Requirements

All candidates must be legally eligible to work in the United States without company sponsorship and must agree to our Statement of Faith. Successful completion of an extensive criminal background check is required.

Statement of Faith

All Gods Children International believes that the Bible is the sole, inerrant, and infallible Word of God, verbally inspired, and the only authority for Christian faith and life. It affirms the one Triune God and the distinct persons of Father, Son, and Holy Spirit, and stresses salvation through Jesus Christ, the Holy Spirit, and the spiritual unity of believers.