Job Details

The campus is located on 137 acres of beautifully landscaped grounds in Portland's southwest hills. Our strong commitment to sustainability is reinforced through recycling programs, energy conservation, alternative transportation options, and farm to fork initiatives. For benefit-eligible positions, we offer a competitive that includes options for health, dental, vision, tuition, life insurance, retirement and more.LCCSSA members who apply and meet the minimum qualifications for the vacancy will be interviewed in the same manner as other first-round applicants.* Manage exam scheduling and delivery in collaboration with the Registrar's Office and Dean of Student Affairs.* Create and format electronic and hard-copy exams, midterms, quizzes, etc. using ExamSoft. Note: This department is the only one on campus providing this specialized service and occasionally backs up the Registrar's Office in setting up classes in ExamSoft.* Analyze multiple-choice results and develop rubrics for longitudinal assessment.* Deliver printed or electronic exam results to professors.* Release exam results to students as instructed by professors or Registrar's Office.* Optimize assessment workflows and troubleshoot ExamSoft application issues.* Make decisions to create, modify and develop all procedures to process and deliver exams using extensive technical knowledge of exam delivery software to troubleshoot problems as they occur.* Analyze one-of-a-kind issues and make appropriate decisions while maintaining self-direction to organize, prepare, and implement exam procedures on a timely basis.* Assist law faculty with drafting and formatting scholarly articles, textbooks, casebooks, legal briefs, and pleadings. Note: This department is the only one outside of the clinics that provides this specialized service.* Format letters, PDF forms, merge templates, spreadsheets, and e-blast emails with Microsoft Office Suite and PDF conversion tools.* Coordinate class materials, web postings on TWEN (The West Education Network) and Google Classroom, and maintain course rosters.* Provide comprehensive administrative support to faculty and staff across campus as needed.* Develop and maintain a confidential adjunct-faculty database for demographic, class, and salary information.* Organize database for contract processing in collaboration with Business Services.* Coordinate adjunct contract data collection with the Registrar's Office and publish updated contact information.* Monitor and assist adjuncts to maintain compliance with school classroom policies.* Support approximately 60+ adjunct instructors with course syllabi and course materials, secure copyright permissions, TWEN management, student correspondence, class attendance records, and guest speaker coordination.* Maintain contact with adjuncts, assisting them with course materials, deadlines, procedures, and law school requirements, as well as guidance regarding copyright law.* Provide class rosters and other Registrar materials, coordinate with facilities for room reservations and setup.* Superior understanding of legal document production, citations, and terminology* Proficient with ExamSoft assessment management and longitudinal grading analysis* Knowledge of photo editing software (Adobe Photoshop, GIMP, CorelDraw, etc.), Microsoft Office Suite, Corel Office Suite, PDF conversion tools, and FileMaker* Proficient in web content management using LiveWhale CMS, Google Classroom, and TWEN platforms* Graphic design and photo editing skills using Adobe Photoshop or other comparable programs* Excellent spreadsheet management skills in Excel and Google Sheets for adjunct and assessment data, including understanding of how to manipulate data using formulas in Excel* Proficient at developing and implementing efficient exam tracking and delivery systems* Extremely skilled in troubleshooting software issues and delivering end-user training* Excellent at communicating effectively with a diverse population of faculty, staff, and students* Superior at coordinating seamlessly between departments to ensure accurate exam delivery and event logistics* Superior at prioritizing and managing multiple projects concurrently to meet strict academic deadlines* Extremely adaptable to new software platforms, updates, and process changes* Extremely proactive and solution-oriented in addressing faculty support needs* Superior attention to detail in formatting and quality control of documents and digital content* Excellent adherence to confidentiality and ethical handling of sensitive student and faculty data, with broad understanding of and compliance with FERPA regulations* Excellent commitment to fostering an inclusive workplace by respecting diverse perspectives and encouraging equitable participation* Bachelor's degree or equivalency* Five years of legal office experience* Three years supporting web-based workflows and software* Experience with legal citations, document production, and photography/graphic tasks* Experience working in higher education settings* Experience coordinating adjunct faculty support, academic event planning, and confidential data management* Preferred Tech: Microsoft Office Suite; Colleague; Slate; TaskStream; LiveWhale; ExamSoft; Google Suite* Job Group Title: Legal Specialist III* Working Title: Legal Specialist III* Salary Grade: 17* FLSA Status: Non-Exempt* Department: Word Processing--Law Faculty* Reports To: Director of Faculty Services* Full-Time: Yes* Schedule: Monday--Friday, 8:00 a.m. -- 4:00 p.m.; flexibility required during exam periods and special events* Work is primarily conducted in a general office environment, with the majority of tasks performed at a desk or workstation.* Prolonged periods of sitting at a desk and working on a computer are required throughout the day.* The role involves frequent communication via phone, email, online meetings, and in person with students, faculty, and staff.* The job may require lifting up to 20 pounds occasionally, such as handling documents, books, or office supplies.* Tasks such as filing, organizing materials, and assisting with office activities may require bending, kneeling, and standing.* There will be repetitive hand movements involved, particularly when using a keyboard, mouse, and other office devices.**Explorare, Discere, Sociare (to explore, to learn, to work together)**Lewis & Clark's motto defines why it's such a great place to work! Employees join a learning community that rewards ideas and resourcefulness, and embraces the common good and a sense of social justice.We strive to recruit and retain a diverse blend of talented, enthusiastic individuals who will take full advantage of the extraordinary environment and resources available to them to further their lives and careers. We offer a generous benefits package that includes health, retirement, paid time off, tuition, and much more.#J-18808-Ljbffr