Job Details

Executive Assistant

We are seeking a highly organized and proactive Executive Assistant to support our executive leadership. This individual will manage schedules, facilitate communication, coordinate meetings, and handle a range of administrative tasks to ensure efficient operations at the executive level. The ideal candidate is detail-oriented, adaptable, and capable of handling confidential information with discretion.

Key Responsibilities:

• Manage and maintain executive schedules, including meetings, appointments, travel arrangements, and itineraries
• Screen and prioritize incoming emails, phone calls, and other communications
• Prepare reports, presentations, memos, and other documents as needed
• Coordinate internal and external meetings, including logistics, agendas, and minutes
• Act as the point of contact between executives and internal/external stakeholders
• Handle confidential and sensitive information with integrity and discretion
• Assist with project management tasks and follow up on action items
• Monitor and manage office-related administrative functions (if onsite)
• Support personal tasks and errands, when necessary, to maximize executive efficiency

Qualifications:

• Proven experience as an Executive Assistant, Personal Assistant, or similar administrative role
• Excellent organizational and time-management skills
• Strong verbal and written communication skills
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and/or Google Workspace
• Ability to multitask and work under pressure in a fast-paced environment
• Discretion and confidentiality are a must
• Bachelor's degree preferred but not required

Preferred Skills:

• Familiarity with tools such as Slack, Zoom, Trello, Asana, or CRM systems
• Experience in a startup, corporate, or fast-paced business environment
• Strong interpersonal skills and ability to work with diverse teams