Job Details

About the job Project Coordinator

What you will be doing:
The role of this position is to provide a high level of coordination support in a wide variety of areas, partnering with construction project management staff. This role will act as a support to the Project Manager and Assistant Project Manager to ensure accurate and efficient project documentation tracking. The Project Coordinator 1 role will also be responsible for maintaining and controlling the billing process and schedules per contract requirements.

• Assist with project start-ups and close-outs.
• Provides front desk relief and/or additional administrative support to others to help meet business and staffing needs.
• Prepares routine correspondence (letters, memos, meeting notes and proposals).
• Participates in development and implementation of training courses/programs.
• Help prepare reports, presentations, data, and contracts; process and distribute internally and externally.
• Coordinates activities for multiple business units and/or office locations.
• Assist with bid forms, proposals, and vendor proposals.
• Bid Tracking Log - Creating Bid Numbers and Maintaining.
• Produce small bid/change order with Project Manager assistance.
• Subcontract Checklist.
• Certificate of Insurance Requirements, Bonds, Billing Requirements.
• Contractual Requirements (Certified Payroll, OCIP/CCIP, Affidavits).
• Review specs for hard/soft copies required and review specs and reach out to vendors for material product sheets.
• Create submittal packages from information provided by the Project Manager or Assistant Project Manager.
• Monthly Lump Sum billings for subcontracts valued $100k-$5M (Including Pay Apps, SOV, Lien Waivers, Certified Payroll).
• Monthly billings for subcontracts valued greater than $5M (Including Pay Apps, SOV, Lien Waivers, Certified Payroll) GMP, Cost Plus
• Logging/Tracking but not limited to, insurance, bonding, permits, submittals, RFI's, change orders correspondence, drawings.
• Provide copies or scans of drawings.
• Ensure drawings are current, review new documents for changes, ensure all sets are accounted for
• Assist with writing RFI's.
• Assist with material orders and/or tracking.
• Prepares routine correspondence (letters, memos, meeting notes).
• Assist with proposals.
• Assist with creating tiered subcontracts, managing compliance, and assisting with change management.
• Process electrical permits and process plan reviews with supporting documentation.
• Review specification or client documentation (hard/soft copies) for O&M, O&M warranty vendor requests, create O&M package from information provided by Project Manager or Assistant Project Manager, and coordinate record drawings to submit.

• Two or more years of lead administrative experience in electrical construction industry. Will consider candidates with additional years of related administrative construction experience, in lieu of electrical construction experience.
• High level of customer service to internal and external customers.
• A high degree of accuracy and attention to detail.
• Experience with Viewpoint Construction Software preferred.
• Must be able to work independently.
• Excellent communications skills (written and verbal).
• Proficiency at the intermediate or higher level in MS Word and Excel.
• Ability to prioritize and organize workload.
• Handle multiple tasks to successful and on-time completion.