Job Details

Associate Document Control Specialist

Hillsboro, OR 97124

Duration:12+ Months

Pay rate: $25- $29.64/hr.

Job description:

RESPONSIBILITIES

• Responsible for the administration and management of Facilities Engineering records in an effective and efficient manner within the company's Hillsboro, Oregon facility.
• Prepare and organize documentation procedures following company quality policies.
• Assist departments with equipment and system documentation.
• Coordinate system implementation and prepare required documentation.
• Identify process improvements and provide recommendations related to established workflows.
• Work directly with Facilities Engineering and various Quality teams.
• Maintain open communication with management, co-workers, customers, and counterpart staff across other company sites.
• Conduct work in an FDA-regulated environment.
• Take ownership of responsibilities and drive change both locally and within the broader company network.
• Manage all Turn-Over-Packages (TOPs) and Commissioning Packages for site projects.
• Maintain consistent communication with management, co-workers, customers, and counterpart staff across sites.

QUALIFICATIONS / REQUIREMENTS

• Proficient in Enterprise Content Management (ECM) applications for archiving, managing, and accessing engineering documents, drawings, and project documentation (including TOPs and commissioning records).
• Proficient in FileMaker Pro.
• Serve as a point of contact for managing and archiving maintenance activities using QualityDocs Document Management.
• Advanced knowledge of ECM and EDMS to support Business Process Management activities.
• Ability to develop and document workflow practices and routine task activities.
• Provide documentation support for investigations, discrepancies, and corrective actions.
• Provide daily assistance to site personnel as needed.
• Ability to read, interpret, and produce Facilities Engineering documents.
• Thorough knowledge of cGMP compliance.
• Advanced documentation skills ensuring all project files and system documentation are maintained at a superior level.
• Proficient in EDMS (QualityDocs) for change management of Facilities Engineering documents.
• Strong technical writing skills, including preparing technical reports and revising technical documentation and procedures.
• Proficient in Microsoft Word and general office productivity tools.
• Ability to work overtime or temporarily modify work schedule to meet site obligations.
• Able to work effectively with minimal or no supervision.
• Ability to lift 50 pounds.

TRAINING DUTIES

• Attend all required cGMP training as specified by department policy.
• Attend all required Safety training according to department guidelines.
• Complete on-the-job training following established training procedures.

EDUCATION / TRAINING

• High school diploma or GED required; one to three years of related experience and/or training, or an equivalent combination of education and experience.
• Proficient with relational database systems (e.g., MS Access, Oracle).
• Experience with project management systems such as TouchPoint, Condor, Trackwise, MS Project.
• Experience with data reporting tools (e.g., MS Access, Excel).
• Basic knowledge of SAP or similar CMMS programs.
• Advanced knowledge of Windows environments.
• Must be detail-oriented, accurate, and thorough.
• Must have a helpful, friendly, and outgoing personality with strong customer service skills.
• Excellent problem-solving skills with persistence to resolve outstanding issues.
• Strong analytical abilities.
• Excellent organizational skills.
• Strong interpersonal skills.
• Proficiency in both oral and written communication is essential.

Benefits:

Russell Tobin offers eligible employee's comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance and hospital indemnity), a 401(k)-retirement savings, life & disability insurance, an employee assistance program, identity theft protection, legal support, auto and home insurance, pet insurance, and employee discounts with some preferred vendors.