Job Details

Payroll Specialist

Charlie Gilmur with Robert Half is looking for a dedicated Payroll Specialist to join our team in Portland, Oregon. This role involves managing payroll processes to ensure accurate and timely payments for employees while maintaining compliance with federal, state, and organizational regulations. The ideal candidate will possess strong analytical skills, attention to detail, and the ability to handle confidential information with discretion.

Responsibilities:

• Process payroll data, including timesheets, direct deposits, garnishments, and benefits, ensuring timely and accurate payment to employees.
• Maintain employee records related to compensation, reclassifications, leaves, and other personnel actions, adhering to organizational policies and labor agreements.
• Provide guidance to administrators regarding the financial impact of contracts and staffing changes, assisting in forecasting and analysis.
• Collaborate with Human Resources and Business Services to manage sensitive personnel and financial matters.
• Monitor employee statuses, such as leave approvals and work locations, to ensure proper fund allocation and payroll accuracy.
• Update and maintain payroll calendars, tax tables, pay rates, insurance information, and leave records for compliance and reference purposes.
• Support employees by addressing inquiries about payroll procedures, employment agreements, and labor regulations.
• Prepare and file quarterly and annual reports, including workers' compensation, unemployment notifications, and mandatory records.
• Ensure compliance with Oregon labor laws, garnishment requirements, and other payroll-related regulations.
• Assist team members with various tasks to promote efficient workflow and collaboration.

Requirements:

• Proven experience in full-cycle payroll processing, including multi-state payroll management.
• Familiarity with payroll systems such as ADP Workforce Now.
• Ability to manage payroll for organizations with 101-500 employees.
• Strong knowledge of labor laws, tax regulations, and payroll compliance requirements.
• Exceptional organizational and analytical skills to handle complex payroll tasks.
• Proficiency in maintaining confidentiality and discretion when handling sensitive employee information.
• Excellent communication skills to address inquiries and collaborate with internal departments.
• Ability to work independently and as part of a team to meet deadlines in a fast-paced environment.

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. We provide access to top jobs, competitive compensation and benefits, and free online training.