Job Details

Project Coordinator

Dynalectric Oregon has served the specialized electrical needs of the Pacific Northwest for over 80 years. We have consistently maintained a local and personalized focus while growing into one of the foremost electrical contractors in the state. As a multidisciplinary electrical firm, Dynalectric Oregon has the in-house expertise to plan, construct, install, and fully integrate every component related to electrical, controls, and telecommunications systems. Our ability to perform projects collaboratively - under one roof - helps lower costs, increases accuracy, and improves project communications.

The Project Coordinator (PC) will assist and support Project Managers and electricians on site. Track job cost, process and assists with billing for the Healthcare Division.

Essential Duties & Responsibilities

Work Order Management:

• Reviews project/work order logs (updates w/o log for progress, checks with field supervision on progress, prioritizes billing needs)
• Reviews project cost reports (runs reports from Empire, cross-reference with w/o log if job is on track for completion)
• Meets with field supervision to determine status of job progress (determines/confirming job progress to establish billing eligibility)
• Maintains Smartsheet billing logs and attends weekly billing meetings
• Maintains A/R Smartsheet log
• Track and manage project permits, including fire permits, ensuring all required permits are obtained, up to date, and completed with the city
• Coordinate and communicate with customers regarding material delivery schedules, provide updates on expected arrival dates and any changes to timeline

Miscellaneous duties as assigned:

• Coordinates the new hire process (badging, background checks, OHSU online training requirements)
• Assists with (TRAKA system, supply/SWAG ordering, parking permits, reconciling parking permit report, special event planning, coordinates with Safety Manager)
• Attends Safety meetings (note taking)
• P.O.'s (Distribute, file, close; issue as needed)
• Compile and organize bid requests into a centralized tracking sheet, ensuring project managers' requirements and deadlines are met
• Communicate project impacts to customers and maintain consistent coordination with the Project Managers
• Coordinate and provide clear communication regarding system shutdowns, ensuring affected parties are informed in advance
• Learn and assist with PECOS AND BAP Permit requirements

Benefits

Health & Welfare (medical, dental & vision), 401(k), 401(k) match, paid time off, paid holidays, flexible spending accounts, life insurance, disability insurance, employee assistance program

Qualifications

HS Diploma/GED or some college, 1-3 years' experience in billing or Project Management support, general knowledge of accounting and billing practices, familiarity with Starbuilder/Empire a plus, experience creating spreadsheets for job tracking/costing a must, ability to work independently and work well with others in a multi-functional environment, interpret a variety of instructions furnished in written, oral, and schedule form, ability to coordinate a variety of routine projects and activities simultaneously, ability to provide support to Department and Project Managers in all areas needed on a daily basis, strong problem solving skills to provide solutions

Physical Demands

The physical demands described here are representative of those that must be met by a Project Coordinator to successfully perform the essential functions of this job. The PC is occasionally required to sit; climb or balance; and stoop, kneel, crouch or crawl. The employee must be able to lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.

Work Environment

Mostly office-based. Typical working hours for the PC may vary. Generally Monday Friday during normal business hours, but when deadlines approach they may be required to work much longer hours, including some weekend work. The PC in the field may be required to work out of the office and sometimes to stay away from home for short to long periods of time. Some travel may be required for training/continuing education.

Equal Opportunity Employer

As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled

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