Job Details

Court Operations Specialist (Criminal Courtroom Clerk/Judicial Assistant)

The Washington County Circuit Court in Hillsboro, Oregon, is hiring a Criminal Courtroom Clerk/Judicial Assistant (Court Operations Specialist) to provide administrative support to a judge or hearings referee in the courtroom and in chambers, as well as partner with other court staff to support the judicial officers at the Washington County Law Enforcement Center courtrooms.

In this role, you will prepare and staff the high-volume arraignment courtrooms for daily arraignment dockets, release hearings, changes of plea, and other criminal hearings. In doing this work, you will record court proceedings, create minutes for dockets, fill out a variety of forms, prepare orders for the judge's signature, prepare and review final dockets, assign court dates, and provide service copies of charging documents to defendants, attorneys, and the sheriff's office. You will also host and monitor remote hearings.

When not in the courtroom, you will perform data entry, maintain multiple calendars, help the judge with correspondence, track cases, copy and scan documents, process mail, reply to emails, and reply to telephone calls. You will also process warrant recalls, requests from self-represented litigants, dismissals, transport orders, and protective orders.

Additionally, you will provide customer service to the public, law enforcement agencies, the District Attorney's Office, and attorneys to coordinate criminal court administration and make court dockets run smoothly. Multitasking and collaboration are essential aspects of this position.

Assigned tasks may be changed to accommodate workload and organizational needs.

Your cover letter and work history/resume should demonstrate how you meet the Minimum Qualifications, the Special Qualifications, and the Requested Skills and Attributes, which are listed below.

Cover Letter (REQUIRED)

• Attach your cover letter (not to exceed two pages) in the Resume/Cover Letter section of the application. Your cover letter and filename should include your full name.
• In the body of your cover letter, please include responses to all Requested Skills and Attributes listed below.
• Address the cover letter "To the Hiring Manager."
• Do not use a generic cover letter; please personalize your cover letter for this position. We read every letter.
• Prepare your cover letter before starting your Workday application.

Work History/Resume (REQUIRED)

• Attach your updated resume in the Resume/Cover Letter section of the application. Your resume and filename should include your name. OR
• Complete the Job History/Work Experience portion of your Workday profile if you are not using an updated resume.

Failure to follow these instructions may result in rejection of your application. All application materials will be evaluated for consistency of information, and your letter will be evaluated for grammar, spelling, punctuation, and language use in addition to demonstrated experience. The application deadline is 11:59 p.m. on the date listed above.

Minimum Qualifications (These must be evident in your resume or work history.)

The qualified candidate must have a high school diploma or equivalent. AND Four (4) years of responsible administrative experience in a moderately complex office or business setting demonstrating the knowledge, skills, and abilities needed for the position. OR Any combination of education and experience equivalent to four (4) years of experience that typically supports the knowledge, skills, and abilities for the position.

Special Qualifications (These must be verifiable.)

None.

Requested Skills and Attributes (These must be addressed in your cover letter.)

• Experience performing a variety of clerical or administrative support tasks with strict deadlines in a busy office or professional setting.
• Experience using a variety of software programs to access and input information and complete various tasks.
• Experience coordinating schedules and maintaining calendars.
• Experience providing customer service to a variety of individuals in challenging circumstances.
• Experience and skill in writing and reviewing documents for accuracy and completeness.
• Experience identifying and safeguarding confidential information.
• Bilingual English/Spanish proficiency is preferred but not required.

Working Conditions

• This is a full-time position, and the work schedule is 8:00 a.m. to 5:00 p.m. Monday through Friday. This position is eligible for overtime compensation for hours worked in excess of 40 per workweek.
• Occasional after-hours or overtime work may be required.
• This is a fast-paced office environment, and the person in this position must be productive, accurate, and able to prioritize their workload to meet deadlines.
• Frequent telephone and in-person contact with people from diverse backgrounds.
• Frequent telephone and in-person contact with people who may be facing challenging life circumstances, highly stressful situations, or trauma.
• Long periods of sitting or standing at a computer.
• Long periods of time in a courtroom.
• Regular use of the following equipment: electronic recording equipment, telephone, OJD-assigned computer with multiple monitors, copy machine, fax machine, and scanner.

Additional Information

Criminal Background Check You will be subject to a criminal background check if you are a finalist. Adverse results are evaluated on a case-by-case basis and may result in disqualification if the circumstances are directly related to the duties and responsibilities of the position. Reference Checks By submitting your application to OJD, you consent to reference checks about your qualifications, your workplace performance, and your work product. United States Employment Eligibility OJD does not offer visa sponsorships. Within three days of hire, you will be required to complete the U.S. Department of Homeland Security's I-9 form confirming authorization to work in the United States. OJD will use E-Verify to confirm that you are authorized to work in the United States.

Future Vacancies Apply now if you are interested in this or future vacancies. This job announcement may be used to fill future vacancies in this class of work. Veterans' Preference Eligible veterans who meet the qualifications will be given preference in the recruitment process. To receive preference, veterans must attach the appropriate documentation after they receive an email in their Workday inbox requesting the information to verify eligibility. The action item, asking veterans to attach their documentation, will arrive after they have submitted their initial application materials. Visit the Oregon job opportunities Veterans web page for additional details, information, and resources.

Conduct Expectations Because of OJD's role in providing justice and upholding the rule of law, employees of the department are required to meet the highest standards of professional conduct and ethics while on the job, and also to maintain those same high standards when taking actions in their personal lives that could reflect on the department. As an employee, you will be expected to preserve the confidentiality of information received in the course of OJD employment.

Pay Equity As an employer, OJD complies with Oregon's pay equity law. In this job profile, we offer candidates new to OJD up to the third step of the salary range, depending on experience. For more information on pay equity, click here.

Employee Benefits Click here to access information specific to OJD employee benefits.

Public Service Loan Forgiveness OJD is an eligible employer for the Public Service Loan Forgiveness program. To learn more about this program, and how to qualify, please click here.

Questions and Support

• If you require an alternate format to complete the application process, call 503-###-####, or TTY: Oregon Relay Service 711 for the hearing impaired. Be prepared to describe the alternate format needed.
• Workday related information and resources are available here.
• For questions about a specific OJD job posting, call 503-###-#### or email ...@ojd.state.or.us.

The Oregon Judicial Department embraces equal opportunity and affirmative action. We are committed to building a diverse team that represents a variety of backgrounds, perspectives, and skills. The more inclusive we are, the better our work will be.