Job Details

About the job Data Entry Assistant / Remote

To support site this individual will work alongside the clients Facility Services Manager (FSM) and Facilities Support Management Team (FMX) to develop, implement, and support initiatives, processes, and best practices to support strategic goals and drive performance metrics.

Key Responsibilities overview

• Develop dashboards, charts and/or spreadsheets to support communication of metrics and reporting.
• Migrate data to multiple platforms to assist in creating a better overview, to reduce duplication and track current versions.
• Coordinate, support and take part in coordinator meetings, IE: Safety Committee Meetings, FMX Sync Calls, Drill and Standards Meetings.
• Support in clients Wiki page maintenance and updates I.E. Information Webpage.
• Maintain clients assessment action items and observation tracker.
• Support document turnover process and metrics.
• Manage Facility Support Forms/Tool and program implementation as well and tracking of progress using dashboards.
• Assist with Data Centre new building handover process/site turnover checklist/first day of business checklist.
• Maintain and manage Sharepoint sites.
• Assist in managing standards implementation for site and to spearhead collaborative efforts with assisting other sites with implementation of same systems.
• Support coordination, tracking and enrolment of coordinator lead training.
• Manage Site Safety Orientation Vendor Program, IE: Book vendors, deliver presentation, record attendance, and point of contact for compliance check and training renewal.
• Manage and maintain workplace learning groups.
• Maintain training matrix with continual tracking for campus and filing of training data.
• Assign EHS trainings from Cornerstone LMS to FTEs, contingency workers and contractors as directed.
• Establish and maintain cross-functional and positive working relationships.
• Work with highly confidential information.
• Administration Support to Fusion at FSM direction.
• Assist with other site activities as required, in conjunction with site specific scope of tasks.

SUPERVISORY RESPONSIBILITIES

No formal supervisory responsibilities in this position.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and EXPERIENCE

High school diploma or general education degree (GED) with a minimum of two years of related experience and/or training.5+ years experience in data and/or document related field is preferred.
Experience or knowledge of management systems, Maintenance planning and/or workflows activities, and working with QSHE (Quality, Safety, Health and Environment) is preferred.