Job Details

Office Specialist 1

The Office of Administrative Hearings is responsible for conducting administrative hearings for most state agencies in the State of Oregon. Our mission is to serve the public by providing fair, accessible and efficient contested case services in a neutral forum. Every day, our staff of dedicated professionals provides hearing services for Oregonians throughout the state regarding issues that affect their daily lives, their businesses, and their professions.

Please let us know if you need a reasonable accommodation.

What you will do:

Serve as the receptionist in the Tualatin Office of Administrative Hearings (OAH) office, ensuring the office is opened and closed each day. Operating hours are 8:00 AM to 5:00 PM, Monday through Friday. This position provides customer service to the public and hearing participants. Provides front line support to the Office of Administrative Hearings operations. Duties include clerical and support functions such as receptionist duties, answering telephones, filing documents, processing incoming and outgoing mail, processing incoming faxes, copying and scanning documents, ordering supplies, loading copy machines, checking out equipment and other general office duties as needed.

For a complete review of the position and responsibilities, please click here.

What we are looking for:

Required minimum qualifications:

One year of general clerical experience that includes keyboarding, word processing, or other experience generating documents; OR

An equivalent combination of experience and college coursework or training in a general office occupation.

This position will require travel, including to multiple Office of Administrative Hearings offices throughout the state. Employee is required to possess and maintain a valid driver's license with an acceptable driving record to check out a state vehicle.

Desired attributes:

• Commitment to valuing diversity and promoting inclusion.
• Teamwork: The ability to work independently and to work collaboratively with team members.
• Communication: Ability to communicate effectively with customers and staff.
• Follow up: Must follow up with stakeholders in a timely manner.
• Sound Judgement: Ability to work w/minimal supervision and able to exercise sound judgement.
• Produces high quality work: w/minimal errors; pays attention to detail.
• Customer Service Skills: Ability to deal with people who may be upset or confused and unfamiliar with the hearing process.
• Ability to multi-task.
• Experience safeguarding confidential information.

What's in it for you:

• A workplace that balances productivity with enjoyment and encourages learning and mentoring.
• Rewarding work in a dynamic and creative environment with colleagues who are passionate about public service.
• Work/life balance, 11 paid holidays a year, and a competitive benefits package.
• Public Service Loan Forgiveness opportunity!
• Get There - Oregon's easy-to-use carpool matching tool and trip planner.

How to apply:

• Required: Attach a resume and cover letter. Your cover letter must not exceed two (2) pages. Please make sure your cover letter clearly addresses the desired attributes and minimum qualifications you have under the "What We Are Looking For" section above. Please upload your documents in the "Resume/Cover Letter" section of the application.
• External applicants: Click on the "Apply" link above to fill out the online application and submit by the posted closing date. Please use your preferred name on application materials.
• Current State of Oregon employees (this includes temporary employees): Apply through your employee Workday account. Please ensure the work history in your applicant profile is up-to-date and reflects your current position.
• Important: Please monitor both your email and Workday account for updates regarding this recruitment. You may be asked to submit additional information after initial application.
• The job posting closes at 11:59 PM (PDT/PST) on the close date. Immediately after you submit your application, be sure to respond to the two questionnaires relating to public records requests and veterans' preference. These questions are necessary to complete the application process.

Additional information:

• The State of Oregon does not request or require your age, date of birth, attendance or graduation dates from an educational institution during the application process.
• The use of outside resources such as Artificial Intelligence software during applicant skill assessments, examinations, and/or interviews is prohibited unless otherwise stated by the hiring agency. Unauthorized use of outside resources during the hiring process will result in disqualification.
• This position is represented by the Service Employees International Union (SEIU).
• This recruitment may be used to fill current and future Permanent, Limited Duration, Job Rotation and Temporary vacancies as they occur.
• The salary listed is the non-PERS qualifying salary range. If the successful candidate is PERS?qualifying, the salary range will reflect the additional 6.95%. Please review the Classification and Compensation page for more details.
• Eligible veterans and Oregon National Guard servicemembers (current and former) who meet the qualifications of the position will be awarded candidate preference. For more information, please visit Veterans Resources.
• United States Employment Eligibility: The Office of Administrative Hearings does not offer visa sponsorship. Within three days of hire, all applicants will be required to complete the US Department of Homeland Security's Form I-9, confirming authorization to work in the United States. If your employment authorization and documentation is contingent on sponsorship now or in the future, you will not meet Agency employment eligibility standards. The Office of Administrative Hearings is an E-Verify employer. If you are the successful candidate you must present your I-9 acceptable documents (See page 2) for employment verification.

Work location information:

This position will report to the Tualatin OAH office at 7995 SW Mohawk St., Entrance B, Tualatin, OR 97062 and is not suitable for remote or hybrid remote work. Operating hours are 8:00 AM to 5:00 PM, Monday through Friday.

Note: This position will require travel, including to multiple Office of Administrative Hearings offices throughout the state. Employee is required to possess and maintain a valid driver's license with an acceptable driving record to check out a state vehicle.

Criminal records check:

The Office of Administrative Hearings is committed to being a leader in providing its employees with fair and equal employment opportunities and recognizes that as a best practice in equity and inclusion, criminal background check policies shall be job related and consistent with business necessity. For positions with authorized access to Criminal Justice Information Services (CJIS) information, a separate criminal records check is conducted by the Oregon State Police. If you would like further information on how each criminal records check is conducted, please read our Criminal Record Check Policy or contact us at the number below with any questions. Note: This position has been designated to have authorized access Criminal Justice Information Services (CJIS). To verify identification, the successful candidate will be subject to a criminal background check which may require a fingerprint-based background check as a condition of employment.

Contact information & helpful links:

If you have questions about the position or need an alternate format to apply, please contact us at 503?947?1289; ...@employ.oregon.gov. Please be sure to include the job requisition ID number.

Guidance our hiring managers use: Equity and Inclusion Recruitment Questions and Gender Identity and Expression Procedure!

Reasonable Accommodations | Veterans Resources | How to Set Job Alerts | Workday Applicant FAQ

Interview Scoring Criteria used during recruitment | What You Need to Know to Get the Job

Come for a job. | Stay for a career. | Make a difference... for a lifetime!

The Office of Administrative Hearings is an Equal Opportunity, Affirmative Action Employer Committed to Workforce Diversity. At the Office of Administrative Hearings, we foster fairness, equity, and inclusion to maintain a workplace environment where everyone is treated with respect and dignity regardless of race, color, national origin, religion, sex, sexual orientation, gender identity, marital status, age, veteran status, disability, or status as a victim of domestic violence, harassment, sexual assault, or stalking. This applies to every aspect of our employment practices, including recruitment, hiring, retention, promotion, and training.