Job Details

Overview

Snyder Roofing seeks a dynamic, high-energy Billing Manager that is self-motivated and highly organized to succeed in our growing Company. Successful candidates will have a professional attitude and thrive in a fast-paced environment. If you are detail orientated, have excellent administrative and organizational skills, you may be the perfect person to join our team!

Responsibilities

Essential Job Responsibilities (include but not limited to):

• Build and maintain relationships with both internal and external customers.
• Job Set up in ViewPoint. Scan originals to project file on server.
• Set up OCIP when required.
• Order Bond when required.
• Create file folders for file binders, complete with labels.
• Update Open job list with new project.
• Create SOV.
• Create and issue subcontracts. Scan originals to project file on server.
• Process subcontract invoices (post to ViewPoint, file copies in appropriate job file).
• Provide weekly report to Corporate Accounts Payable Manager regarding which subs to pay in the weekly check run.
• Create EWA change orders in ViewPoint.
• Set up EWA change orders, post in ViewPoint, update log, update SOV, file copies in appropriate job file.
• Process Owner change orders post in ViewPoint, update change order log, update SOV and file copy in job file).
• Manage Monthly billing. This includes (but not limited to) scheduling and distributing project list prior to meetings, (15th, 20th and 25th of each month) and E-mail and mail or update billing portals to submit invoices, lien waivers and backup (except those explicitly asking not to mail). File copies in appropriate job file.
• Monthly contract billing collections calls and/or emails.
• Responsible to manage retention schedule.
• Responsible to perform reconciling steps necessary to soft close projects once 100% billed.
• Ensure that documents are completed, accurate and in compliance with established procedures.
• Proactively anticipate problems and present solutions related to billing.
• Must respond to emails and phone calls in a timely manner.
• Attend staff meetings and department meetings as needed.
• Show ability to consistently recognize and deal with priorities. Complete all required work in a timely and accurate manner and ensure that all needed paperwork/filing is completed.

• Handle daily responsibilities and requests from Management.
• Understanding of and commitment to customer service and Snyders core values.

Qualifications

Education/Requirements:

• Two-year college education in business administration or other related field is desired, but not required.
• Equivalent work experience is acceptable in lieu of college education.

Skills/Knowledge/Abilities Required:

• Ability to be self-directed, work independently, self-motivate and be highly motivated.
• Excellent grammar and written/oral communication skills. Excellent research skills.
• Excellent computer skills including advanced knowledge of Microsoft Suite and ViewPoint.
• Ability to prioritize information and multi-task frequently while being timely with tasks.
• Excellent interpersonal skills and the ability to work well in a team environment.
• Detail-oriented, strong efficiency, organizational and accuracy skills. Dependable and trustworthy.
• Ability to receive constructive criticism and feedback and translate into process improvement.
• Provide exceptional customer service to internal and external customers.
• Ability to be self-directed, work independently, self-motivate and be highly motivated.
• Must maintain professionalism and a positive service attitude at all times.
• Sharp listening skills and critical thinker.
• Ability to work under pressure and multi-task in a fast-paced environment.
• Ability to manage unexpected challenges with a calm and professional demeanor.
• Excellent interpersonal skills and the ability to work well in a team environment and as an individual.
• Present an attitude of professionalism, honesty, and integrity.
• Confident and personable. Ability to self-motivate with an excellent sense of personal accountability.
• Excellent verbal and written communication and presentation skills.
• Exceptional problem-solving skills.

Benefits

Our competitive benefit package includes: PTO, paid holidays, medical/dental/vision coverage (following waiting period, premium is paid 100% by the Company for employee, spouse and dependents), Wellness Reimbursement, Tuition Reimbursement and 401K with Company contribution.

Travel

No travel outside Oregon is anticipated unless deemed necessary for trainings or other Company needs.

Work Environment

This position operates the majority of the time in a typical office environment, spending time at a desk, typing at a computer, talking with people in person and on the phone, taking notes and using standard office equipment such as computers, phones, photocopiers and filing cabinets.

ADA Statement

Reasonable accommodations may be made to enable individuals with disabilities to perform essential job functions.

AAP/EEO Statement

Snyder provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, sexual preference, or status as a veteran or disabled veteran in accordance with applicable federal laws. In addition, Snyder complies with applicable state and local laws governing nondiscrimination in employment in every location in which Snyder has facilities and/or jobsites. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, placement, promotion, termination, layoff, recall, transfer, leave of absence, compensation, and training.

Passage of a drug test is required at the time of employment. Snyder is a Drug Free Work Environment. Any candidate that tests positive for marijuana or ANY controlled substance and/or alcohol during a pre-employment drug/alcohol screening will not be eligible for hire.