Job Details

Overview

We are seeking an Administrative Assistant to become a pivotal part of a dynamic team, where your organizational prowess and administrative expertise will directly support key initiatives and ensure the smooth functioning of essential departments. This is a 15-month hybrid engagement in Beaverton, OR. This is an exciting opportunity to leverage your skills in a fast-paced setting, directly contributing to the efficiency and success of a leading enterprise. As a key contributor, you will play a crucial role in maintaining operational efficiency and supporting critical business functions. Your ability to manage diverse tasks, coordinate complex logistics, and provide exceptional administrative support will directly impact team productivity and overall organizational success. You will be instrumental in creating an organized and supportive environment, enabling teams to focus on their core objectives and achieve strategic goals.

Responsibilities

• Perform essential office functions, including setting up and maintaining comprehensive filing systems.
• Manage communications by interviewing callers, making appropriate referrals, and handling incoming correspondence.
• Coordinate and arrange meetings and conferences, ensuring all logistical details are meticulously handled.
• Review and refine drafts and finished documents for grammatical accuracy and adherence to established guidelines. *
• Serve as a primary point of contact for inquiries related to office operations, policies, and procedures.
• Gather, compile, and report on critical information to support supervisor assignments and decision-making.
• Prepare and process expense reports and purchase orders, and maintain optimal office supply levels.
• Update organizational charts and coordinate department or equipment moves with precision.
• Respond tactfully and promptly to inquiries and problems, handling confidential information with the utmost discretion.
• Coordinate a full range of meeting, event, and travel arrangements, meticulously managing calendars.
• Collaborate with internal and external contacts for venue selection, room setup, catering, and materials delivery.
• Utilize an on-line reservation system to ensure adherence to travel policies and provide cost-effective travel solutions.
• Work with travel agents, airlines, and other vendors to resolve planning and customer service issues.
• Create high-quality graphic and text presentations, often under tight deadlines, interpreting needs and producing effective layouts.
• Prepare specialized reports by selecting and synthesizing relevant information from various sources.

Qualifications

• Bachelor's Degree and a minimum of 5 years of directly relevant work experience.
  • Alternatively, one of the following may be accepted:* * PhD or Law degree with 3 years of experience. * Master's degree with 4 years of experience. * Associate's degree with 6 years of experience. * High School Diploma with 7 years of experience.
• Proven ability to manage multiple tasks and priorities in a fast-paced environment.
• Exceptional organizational skills and meticulous attention to detail.
• Strong verbal and written communication skills, with a professional and engaging demeanor.
• Demonstrated ability to handle confidential information with integrity and discretion.
• Proficiency in utilizing computer skills for presentations, reporting, and general office functions.
• Experience with travel coordination and event planning.

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The target hiring compensation range for this role is $24.00 to $26.67 per hour. Compensation is based on several factors, including but not limited to education, relevant work experience, relevant certifications, and location

Aquent Talent connects the best talent in marketing, creative, and design with the world's biggest brands. Our eligible talent get access to amazing benefits like subsidized health, vision, and dental plans, paid sick leave, and retirement plans with a match. More information on our awesome benefits! Aquent is an equal-opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics. We're about creating an inclusive environment-one where different backgrounds, experiences, and perspectives are valued, and everyone can contribute, grow their careers, and thrive.