Job Details

We are seeking a detail-oriented and organized Accounts Payable (AP) Clerk to join our finance team. The ideal candidate will be responsible for processing all invoices and payments, ensuring accuracy, and maintaining precise financial records. This role is essential for our company's financial health, requiring a strong understanding of bookkeeping principles and the ability to work in a fast-paced, high-volume environment.

Key Responsibilities

• Invoice Processing:Accurately review, verify, and process a high volume of vendor invoices and expense reports in compliance with company policies and financial regulations.
• Credit Card Reconciliation:Perform monthly reconciliation of corporate credit card statements, ensuring all charges are properly documented, coded to the correct accounts, and reconciled with supporting receipts.
• Record Keeping:Maintain organized and up-to-date vendor files, payment records, and other financial documentation.
• Vendor Relations:Serve as a primary point of contact for vendor inquiries, resolving any payment discrepancies or billing issues in a professional and timely manner.
• Reporting:Assist with month-end and year-end closing activities, including preparing reports on accounts payable aging and payment activity.
• Discrepancy Resolution:Investigate and resolve discrepancies by reconciling vendor statements, purchase orders, and invoices.
• Compliance:Ensure all accounts payable processes adhere to internal controls and assist with internal and external audits.

Qualifications & Skills

• Education:High school diploma or GED required; an Associate's or Bachelor's degree in Accounting, Finance, or a related field is a plus.
• Experience:Proven experience in an accounts payable or general accounting role, with a strong understanding of the AP lifecycle.
• Technical Proficiency:Proficiency with accounting software (e.g., Sage Intacct, Quickbooks) and advanced skills in Microsoft Excel.
• Attention to Detail:Exceptional accuracy and a meticulous approach to data entry and financial record-keeping.
• Communication:Strong verbal and written communication skills for interacting with internal teams and external vendors.
• Organizational Skills:Excellent time management and organizational abilities, capable of handling multiple tasks and meeting tight deadlines.