Job Details

George Fox University's College of Business (COB) is seeking a proactive problem solver with exceptional communication skills and a meticulous attention to detail to serve as our Executive Assistant to the Dean, College of Business.

About the Job:

The Executive Assistant provides high-level administrative, financial, and operational support to the Dean of the College of Business. This role serves as a primary point of contact for internal and external stakeholders and is responsible for managing complex departmental workflows, including financial oversight, accreditation support, and faculty coordination.

Job responsibilities include, but are not limited to:

• Financial Management: Managing all purchase orders, invoices, and payments through BruinBuy, and generating monthly VENA budget reports for all programs.
• Contract Administration: Drafting and maintaining records for adjunct contracts, faculty overloads, stipend agreements, and Independent Contractors.
• Academic Support: Partnering with the Dean to build annual course schedules and coordinating with the Registrar for mid-year adjustments and room changes.
• Personnel & Onboarding: Managing the logistics of faculty recruitment, including posting positions, scheduling interviews, and coordinating campus visits.
• Administrative Operations: Organizing monthly meetings, preparing agendas, recording minutes, and managing the COB Central Calendar.
• Accreditation & Facilities: Maintaining accreditation documentation and data, and serving as the Hoover Building Monitor to coordinate safety and maintenance.
• Communication: Acting as a central point of contact for departmental needs while maintaining strict confidentiality regarding sensitive matters.
• Communicate effectively and courteously in a spirit of teamwork, respect, and customer service.
• By actions, words, and lifestyle, be a Christian role model to students, whether through casual contact or in a formal supervisory role.
• Demonstrated experience working cross-culturally with respect, appreciation, and humility.
• Perform other duties as assigned.

A day in the life of this position:

A typical day balances high-priority executive coordination with essential departmental operations. You begin by managing the Dean's complex calendar and prioritizing incoming communications. Throughout the day, you navigate institutional systems-processing financial transactions in Vena and Concur, updating course schedules in 25Live, and managing faculty contracts. You regularly collaborate with faculty to resolve enrollment issues and textbook orders while ensuring long-term initiatives, such as accreditation reporting and search committee logistics, remain on track.

We're looking for candidates who have:

• A Bachelor's degree.
• 3-5 years of relevant administrative or executive support experience.
• A mastery of office software, email applications, Google Mail, and Google Drive.
• Ability to leverage AI Tools (such as ChatGPT, Claude, or similar) to enhance work efficiency and departmental workflows.
• Ability to utilize Tableau and Vena for data visualization and financial planning.
• Legal authorization to work in the United States. This position does not offer visa sponsorship; therefore, only applicants who do not require sponsorship for employment visas, now or at any point in the future, should apply.
• A commitment to the University's Theology of Racial and Ethnic Diversity.
• A desire to work with a diverse community of students and employees who represent various cultures, backgrounds, abilities, ethnicities, political views, and expressions of Christian faith.
• A personal commitment to Jesus Christ and express their Christian testimony in a church. In addition, employees agree to live in agreement with the Community Lifestyle Statement and affirm the theological commitments expressed in the Statement of Faith.

Preference Will be Given to Those Who Have the Following Attributes:

• A strong willingness to learn and master new institutional systems and emerging technologies, including daily and deep integration of AI.
• Maintaining high levels of accuracy, consistency, and meticulous attention to detail in all aspects of work.
• The ability to multitask, adapt quickly to changing priorities, and meet deadlines under pressure.

Job information:

• Hours Per Week: 40 hours per week
• Primary Work Location*: Newberg Campus
• Supervisor: Dean of the College of Business

George Fox University has been transforming student's lives for over 125 years. We are a Christ-centered community that prepares students spiritually, academically, and professionally to think with clarity, act with integrity, and serve with passion. Our vision is to be the Christian university of choice known for empowering students to achieve exceptional life outcomes. We put students first, with Christ at the center of our work, embracing change in order to improve. We are looking for enthusiastic candidates to join us in creating transformational experiences for our students.

Being a part of our community means a commitment to faith and to a lifestyle that is consistent with the university's mission as described in the Statement of Faith and Community Lifestyle Statement on our website.

As a Christ-centered community, George Fox University is an institution that values diversity as an essential dimension of God's design for human communities. In seeking to become a more inclusive community, we especially encourage applications from women and candidates from racial and ethnic backgrounds that are underrepresented in our community.

What is most appealing about working at George Fox University?

• Faith-friendly: Our culture is unique for higher education. At George Fox you can pursue academic excellence while integrating scriptures, praying with staff members and students at work, and helping to make an impact on the world in a way that promotes Christian values.
• Unapologetically Christian: As a university, we have an enduring commitment to Christ, his kingdom and the truth of God's Word.
• Live out your calling: You are able to use your God-given talents and abilities while having a profound influence on students as they deepen their relationship with Jesus Christ.
• Equip students for kingdom work: You can be a part of helping students discover their callings, at which they will be able to glorify the kingdom of God just as they have seen you do.
  
  

For your personal well-being we offer:

• A strong Christian vision and mission-led organization with opportunities for your growth and contributions.
• Wonderful Christian peers and a vibrant student population.
• A beautiful and peaceful campus environment with areas to walk and coffee shops and restaurants close by.
• Free Fitness Center membership.
• Free parking.
• Rich employee benefit package.

Equal Employment Opportunity Policy

The university is an equal-opportunity employer. Every employee has the right to work in surroundings free from all forms of unlawful discrimination. It is our policy to make decisions about applicants and employees without regard to sex, age, race, color, marital status, national origin, disability, veteran status, or any other status to the extent prohibited by applicable local, state, or federal law. This prohibition applies not only to the recruiting and hiring process but to all facets of the employment relationship, including promotion, pay, training, classification, performance reviews, discipline, and termination.

George Fox is owned by the Northwest Yearly Meeting of Friends Church and its mission is distinctly Christian. Employees are required to agree with and abide by the university's faith statement and its statement of community responsibilities. Within the context of this agreement and commitment, employment opportunities are otherwise available to all persons on the basis of their experience and skills.

In the recruiting process, the university may make special effort to solicit applicants from underrepresented groups. This is done as an affirmative step to increase the representation of these populations in the university's workforce to better match their availability in the labor market. Hiring decisions are based on the applicants' qualifications as they relate to the needs of the position.