Job Details

The Office Manager/HR Generalist is an in-office role supporting a commercial construction company of approximately 30 employees. This position oversees day-to-day office operations and coordinates key HR, recruiting, and bookkeeping processes to support project teams and a positive, high-performance workplace.

We are seeking an experienced, detail-oriented professional with strong discretion, sound judgment, and the ability to manage multiple priorities in a fast-paced environment. Experience in construction or a similarly dynamic field environment is strongly preferred.

Key Responsibilities:

Human Resources & Employee Administration:

• Coordinate and submit weekly payroll information and complete related internal postings/reconciliations in accordance with established processes and applicable laws.
• Track employee benefits eligibility and enrollment changes; coordinate benefits administration and annual renewals with broker/benefits providers.
• Coordinate 401(k) contributions and administration with plan/provider partners (as assigned).
• Coordinate workers' compensation administration, reporting, and payments with carrier/third-party partners.
• Coordinate performance review schedules (90-day, 6-month, annual) and maintain related documentation in accordance with company policy and applicable law.
• Maintain accurate employee records, including performance documentation, in a confidential manner.
• Support periodic updates to the Employee Handbook and company policies in coordination with leadership and external HR/legal resources, as applicable.

Recruiting & Employee Onboarding/Offboarding:

• Post open positions on approved platforms; support recruiting logistics and candidate communications.
• Screen applicants against role requirements and coordinate interviews with hiring managers and leadership.
• Support onboarding logistics for new hires, including workspace setup, system access, and equipment coordination.
• Coordinate offboarding logistics, including company property return and completion of established offboarding steps.

Office Environment & Operations:

• Maintain a clean, organized, professional, and welcoming office environment.
• Manage office supply inventory and purchasing within established guidelines.
• Proactively identify and address office operational needs to reduce friction for staff.
• Maintain records for company vehicles, registrations, and related documentation.
• Track and coordinate office/field equipment inventory (e.g., computers, devices) and related assignments.
• Coordinate required city/state business licenses and renewals.
• Track employee safety training/certifications and coordinate scheduling/renewals as needed.
• Coordinate monthly office safety meetings and maintain related documentation.

Bookkeeping & Administrative Accounting Support:

• Prepare and coordinate bank deposits and supporting documentation.
• Reconcile and post monthly credit card transactions in accordance with established procedures.
• Coordinate annual 1099 preparation and issuance with accounting/tax partners.
• Oversee vendor setup and compliance documentation in coordination with the compliance/accounting function.

Qualifications & Experience:

• Associate or bachelor's degree in HR, Business Administration, Accounting, or related field preferred; equivalent experience considered.
• 5+ years of experience in office management, HR operations, recruiting, or similar role strongly preferred
• Experience processing payroll, benefits administration, recruiting coordination, and basic bookkeeping processes.
• Systems-oriented and process-driven; able to maintain confidentiality and handle sensitive information with discretion.
• Strong organizational skills, attention to detail, and ability to prioritize and meet deadlines.
• This role is primarily office-based and requires regular on-site presence.
• Employment is contingent on successful completion of a background check consistent with applicable law.

Compensation and Benefits:

• Salary: Salary range of $80,000 – $105,000, depending on experience, qualifications, and internal equity.
• Paid Time Off

  PTO and paid holidays.

  
  

• Retirement

  401(k) plan with a company match (currently up to 4%), subject to plan terms and eligibility.

  
  

• Health & Insurance

  Medical and vision plan options at varying employee cost. Dental, accident, and life insurance is offered at a discounted rate.

  
  

• Bonus

  Employees may be eligible for an annual performance bonus after one year of employment; bonus eligibility and amounts, if any, are not guaranteed and are determined based on individual and company performance and company discretion.

  
  

• Hours: 7:00 am to 4:00 pm.

Equal Opportunity & Accommodations:

We are an equal opportunity employer and do not discriminate on the basis of any protected status. Reasonable accommodations are available for qualified individuals with disabilities during the hiring process.