Job Details

The Risk Administrator will be responsible for a variety of essential Risk Management tasks including assisting in developing and implementing Risk Management policies and procedures, incident reporting and monitoring, insurance compliance, and other tasks as directed. The Risk Specialist is also responsible for insurance administrative support for the office/industrial, retail and multifamily divisions. This position will be working with the operations team(s), insurance broker, insurance adjusters, accounting team, et al. to track and document all aspects of policy administration and claims data, ensuring the continuous accuracy of our insurance programs while monitoring trends and exercising the discretion to escalate risks.

ESSENTIAL FUNCTIONS/TASKS:

Risk Management Administration:

• Maintain and review all Risk Management files such as incident reports, insurance invoices, litigation files, incident logs, claims documents, and insurance policy documents.
• File insurance claims, track and communicate with all parties involved.
• Maintain invoice tracking and reconciliation data.
• Assist with preparation for all safety meetings and safety related tasks; draft, review, transmit and finalize safety committee documents including agendas and minutes.
• Cross train on all aspects of Risk Management as backup.
• Assist in the creation and editing of Risk Management documents.
• Assist Risk Manager in creating and presenting regular reports to SVP of Risk Management.
• Receive and record documents, reports, correspondence, and all pertinent records to Risk Management.
• Assist in yearly insurance renewals.
• Assist in coordination of workers' compensation.

Tenant Insurance Administration:

• Under limited supervision, administrator will provide oversight for insurance compliance for tenants and vendors upon request, ensuring that tenant or vendor insurance is in line with lease requirements.
• Maintain knowledge of tenant insurance requirements and reviewing tenants' risk profile to determine if exceptions are acceptable.
• This role includes communication electronically, general correspondence, phone calls and, as necessary, any meetings with management to assess tenant risk profiles and insurance programs to assist with lease negotiation.
• Obtain written approval from Risk Manager for any waivers to insurance requirements for any tenant.
• Performs other duties as assigned.

Claims Administration:

• Timely filing of claims as advised by Risk Manager or AVP of Risk Management
• Detailed tracking of property claims' lifecycles from incident through closing of claim including claim reporting, insurance adjuster correspondence, bid and invoice tracking, and progress of all property recovery phases, from initial remediation through final reconstruction.
• Detailed tracking of personal injury claims including correspondence with internal legal counsel, insurance adjusters, and coordination of meetings from initial incident through resolution.
• Reporting and tracking of Workers' Compensation claims including carrier correspondence, coordination with HR, and management from initial injury through return to work.

Experience, training, skills required:

• A minimum of two years' administrative/office experience in a professional environment.
• Proficient computer skills including Microsoft Office.
• Excellent verbal and written communications skills.
• Good analytical skills, organized, detail oriented, capable of handling multiple tasks and meeting deadlines.
• Keep discreet and confidential highly sensitive information.
• Dependable, reliable cooperative. Good interpersonal skills.
• Strong work ethic and pride in work.
• Strong Microsoft Excel skills including creating detailed and professional reporting
• Proficient in editing documents in Adobe Acrobat.

Education:

• Bachelor's Degree preferred.

LICENSE OR CERTIFICATE REQUIRED:

• None.

TRAVEL REQUIREMENTS:

• No travel required.

Schnitzer Properties offer a full benefits package with medical, dental, vision, 401k, and FSA options as well as vacation, sick, and holiday pay.

We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state or local protected class.