Job Details
Executive Assistant
2026-03-13 APR Consulting Portland,OR
Description:
APR Consulting, Inc. has been engaged to identify a Executive Assistant
Location: Portland, OR 97239
Position: Executive Assistant
Pay Rate: $32.30/hr
Duration: 12 weeks
Expected Shift: 40 hrs/week
8-430pm
REQUIRED EXPERIENCE:
Four years clerical/secretarial experience, which includes one year of work for a senior level executive utilizing highly developed organizational skills;
OR
Associates Degree or certificate in office occupations or office technology and three years of secretarial experience
OR
A Bachelor's degree and two years of secretarial experience.
One year of full time work or equilvalent must have been working for senior management utilizing highly developed organizational skills at the full performance level.
Courses or training in office occupations or office technology may be substituted for up to one year of the clerical/secretarial experience.
The School of Medicine Office of the Dean and OHSU Health Hospital Administration are the central administrative units for the OHSU School of Medicine, and OHSU Health.
This position provides executive and administrative support to the executive leadership team and is a member of the central administrative team supporting SoM and OHSU Health. This position is responsible for a variety of administrative activities including calendar management and logistics coordination, and support for executive meetings and events. This position coordinates travel arrangements, expense reports and reconciliation of OHSU Pcards, and provides back-up administrative support to other senior level executives in the SoM Dean's Office. This position is a member of the Administrative Team and contributes to the overall administrative support to the office.
The candidate must have excellent time management and customer service skills to time-sensitive requests from internal and external customers. The candidate must be detail-oriented, be able to multi-task in a fast-paced environment and always demonstrate a professional demeanor. The candidate must possess excellent organizational skills, manage competing priorities, and meet deadlines in a rapidly changing environment. Demonstrated sensitivity and judgement is imperative as the candidate may have access to and knowledge of specific and detailed confidential information in advance of public dissemination. The candidate must be able to perform at a level that requires little or no supervision.
Specific Responsibilities:
1. Executive Level Support / Calendaring
a. Manages complex scheduling priorities and coordinates day-to-day activities for executives.
b. Advises executives of commitments and obligations.
c. Arranges group and individual meetings with hospital and university officials, and external collaborators and partners
d. Reviews and sorts incoming mail for executives. Determines disposition of written communications.
e. Research information required for directors projects, prepare and design documents for PowerPoint presentations.
1. Administrative support for Dean's Office.
a. Front desk coverage. This involves greeting guests, answering main office line, and distributing incoming and outgoing mail.
b. Assist with SoM events and visiting guests. This involves managing logistics, catering, distributing invitations and developing visit schedule with input from executive leadership team
2. Meeting and committee support.
a. Attend and coordinate meeting agendas, notices, follow-up action items and meeting notes for SoM meetings lead by the Dean. These include, but are not limited to the All-Chairs, Deans, and weekly Dean's Huddle.
b. Setup A/V equipment for hybrid meetings, presentations, and materials for e-distribution.
Our client is the one of the largest Healthcare Staffing Provider in the United States, to be assigned at one of their affiliated hospitals/healthcare facilities.
This particular client is requiring that all new hires show proof of vaccination. However, accommodations may be made for those with disabilities or religious reasons who cannot obtain a vaccine.
Since 1980 APR Consulting, Inc. has provided professional recruiting and contingent workforce solutions to a diverse mix of clients, industries, and skill sets nationwide.
We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.
Don't miss out on this amazing opportunity! If you feel your experience is a match for this position please apply today and join our team. We look forward to working with you!
Executive Assistant
- Location: Portland, Oregon
- Type: Contract
- Job #87508
APR Consulting, Inc. has been engaged to identify a Executive Assistant
Location: Portland, OR 97239
Position: Executive Assistant
Pay Rate: $32.30/hr
Duration: 12 weeks
Expected Shift: 40 hrs/week
8-430pm
REQUIRED EXPERIENCE:
Four years clerical/secretarial experience, which includes one year of work for a senior level executive utilizing highly developed organizational skills;
OR
Associates Degree or certificate in office occupations or office technology and three years of secretarial experience
OR
A Bachelor's degree and two years of secretarial experience.
One year of full time work or equilvalent must have been working for senior management utilizing highly developed organizational skills at the full performance level.
Courses or training in office occupations or office technology may be substituted for up to one year of the clerical/secretarial experience.
The School of Medicine Office of the Dean and OHSU Health Hospital Administration are the central administrative units for the OHSU School of Medicine, and OHSU Health.
This position provides executive and administrative support to the executive leadership team and is a member of the central administrative team supporting SoM and OHSU Health. This position is responsible for a variety of administrative activities including calendar management and logistics coordination, and support for executive meetings and events. This position coordinates travel arrangements, expense reports and reconciliation of OHSU Pcards, and provides back-up administrative support to other senior level executives in the SoM Dean's Office. This position is a member of the Administrative Team and contributes to the overall administrative support to the office.
The candidate must have excellent time management and customer service skills to time-sensitive requests from internal and external customers. The candidate must be detail-oriented, be able to multi-task in a fast-paced environment and always demonstrate a professional demeanor. The candidate must possess excellent organizational skills, manage competing priorities, and meet deadlines in a rapidly changing environment. Demonstrated sensitivity and judgement is imperative as the candidate may have access to and knowledge of specific and detailed confidential information in advance of public dissemination. The candidate must be able to perform at a level that requires little or no supervision.
Specific Responsibilities:
1. Executive Level Support / Calendaring
a. Manages complex scheduling priorities and coordinates day-to-day activities for executives.
b. Advises executives of commitments and obligations.
c. Arranges group and individual meetings with hospital and university officials, and external collaborators and partners
d. Reviews and sorts incoming mail for executives. Determines disposition of written communications.
e. Research information required for directors projects, prepare and design documents for PowerPoint presentations.
1. Administrative support for Dean's Office.
a. Front desk coverage. This involves greeting guests, answering main office line, and distributing incoming and outgoing mail.
b. Assist with SoM events and visiting guests. This involves managing logistics, catering, distributing invitations and developing visit schedule with input from executive leadership team
2. Meeting and committee support.
a. Attend and coordinate meeting agendas, notices, follow-up action items and meeting notes for SoM meetings lead by the Dean. These include, but are not limited to the All-Chairs, Deans, and weekly Dean's Huddle.
b. Setup A/V equipment for hybrid meetings, presentations, and materials for e-distribution.
Our client is the one of the largest Healthcare Staffing Provider in the United States, to be assigned at one of their affiliated hospitals/healthcare facilities.
This particular client is requiring that all new hires show proof of vaccination. However, accommodations may be made for those with disabilities or religious reasons who cannot obtain a vaccine.
Since 1980 APR Consulting, Inc. has provided professional recruiting and contingent workforce solutions to a diverse mix of clients, industries, and skill sets nationwide.
We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.
Don't miss out on this amazing opportunity! If you feel your experience is a match for this position please apply today and join our team. We look forward to working with you!