Job Details

Administrative Assistant
Location: Onsite in Vancouver, WA
Schedule: Monday-Friday, Full Time
Contract: 3-4 month contract to start, with possibility for extension or conversion to permanent
Pay: $24 - $26.50 per hour
About the Role

LHH Recruitment is seeking a highly organized and proactive Administrative Assistant to provide exceptional executive-level support while coordinating internal and external events. This role is ideal for someone who thrives in a fast-paced environment, anticipates needs before they arise, and brings strong communication, planning, and problem-solving skills.
Key Responsibilities
Executive Support

• Manage complex calendars, schedule meetings, and coordinate travel and logistics.
  
• Prepare correspondence, reports, presentations, and meeting materials.
  
• Serve as a primary point of contact for internal and external stakeholders on behalf of leadership.
  
• Maintain confidentiality and handle sensitive information with discretion.
  
• Monitor executive email inboxes and ensure timely follow-up on action items.
  

Event Coordination

• Plan, coordinate, and support company events, meetings, and special projects (on-site and off-site).
  
• Assist with vendor coordination, event logistics, timelines, and budgets.
  
• Manage event set-up and tear-down, catering arrangements, and attendee communication.
  
• Support internal engagement initiatives and team-building events.
  

Administrative Operations

• Manage office supplies, equipment needs, and facilities coordination.
  
• Process invoices, expense reports, and purchasing requests as needed.
  
• Support general office operations to ensure a smooth, professional, and welcoming environment.
  
• Assist with new hire onboarding logistics when required.
  

Qualifications

• 3+ years of administrative support experience; executive support preferred.
  
• Experience coordinating events, meetings, or company functions.
  
• Strong proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
  
• Excellent written and verbal communication skills.
  
• Exceptional organizational skills and attention to detail.
  
• Ability to prioritize multiple tasks and meet deadlines in a dynamic environment.
  
• Professional, flexible, and proactive approach to supporting senior leadership.
  

Pay Details: $24.00 to $26.50 per hour

Search managed by: Ashley Armstrong

Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.

Equal Opportunity Employer/Veterans/Disabled

Military connected talent encouraged to apply

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The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance

Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.