Job Details

Senior Administrative Assistant (Contract – through August 31)

Who You'll Work With

This organization operates in a fast-paced, constantly evolving environment. Administrative professionals play a critical role in keeping teams aligned, efficient, and moving forward. They act as trusted partners and liaisons across functions and leadership levels, bringing strong problem-solving, organization, and communication skills to support team success.

In this role, you will provide direct support to:

• Senior Director (primary support)
• Additional Senior Directors as needed while providing coverage for other administrative team members

Who We're Looking For

We are seeking a highly organized and proactive Senior Administrative Assistant who thrives in a fast-paced, results-driven environment. The ideal candidate demonstrates strong learning agility, attention to detail, and the ability to manage multiple priorities with ease.

You are an excellent communicator who can confidently engage with stakeholders at all levels, anticipate needs before they arise, and follow through on tasks independently. You are adaptable, resourceful, and capable of supporting leaders with varying working styles.

Non-Negotiable Skills

1. Service-oriented mindset – Proactive, helpful, and anticipates team needs without prompting
2. Presentation design skills – Ability to transform rough inputs (notes, emails, sketches) into clear, polished, visually compelling presentations
3. Situational awareness – Strong judgment when handling confidential information and navigating internal and external relationships

What You Bring

• Bachelor's degree in business or a related field (or equivalent experience)
• Minimum 3 years of administrative experience
• Proven ability to support senior-level leaders in a fast-paced environment
• Strong organizational, prioritization, and time management skills
• Excellent written and verbal communication skills
• Ability to handle sensitive and confidential information with discretion
• Experience managing budgets, expenses, and purchase orders preferred
• Proficiency in Microsoft Office (Outlook, PowerPoint, Word, Excel) and virtual meeting tools (Zoom, Teams)
• Experience with presentation tools (PowerPoint, Keynote) required
• Familiarity with AI tools (e.g., ChatGPT, Copilot) is a plus
• Ability to occasionally work outside standard business hours

What You'll Work On

You will perform a wide range of administrative and operational tasks to support leaders and teams, including:

• Complex Calendar Management: Coordinate meetings, resolve conflicts, and align schedules across multiple stakeholders
• Travel Coordination: Arrange domestic and international travel, including itineraries and logistics
• Meeting & Event Planning: Organize meetings, offsites, and team events (logistics, agendas, catering, budgets)
• Expense & Budget Management: Prepare expense reports, track budgets, and manage purchase orders and invoices
• Document & Presentation Development: Create, edit, and format documents, org charts, and high-quality presentations
• Communications Support: Draft and manage internal communications on behalf of leadership
• Workspace Coordination: Assist with team moves, space planning, and equipment needs
• Project Support: Help track timelines, milestones, and deliverables across special projects
• Team Culture & Engagement: Support team-building activities, meetings, and internal initiatives
• Administrative Point of Contact: Serve as a go-to resource for team administrative needs
• Cross-Team Support: Provide coverage for other leaders and administrative partners as needed

Additional Details

• Contract duration: Through August 31
• Work environment: Onsite presence required (Beaverton, OR)