Job Details

This local leader in commercial real estate investment and operation is growing and looking to add to their team! This company owns and operates over six million square feet of premier properties in the western United States and has been so successful because it offers a values-driven culture that empowers employees to be their best selves, which is the backbone of the company.

Please note that this role is 100% on-site and will be based in Downtown Portland 3 days a week (Tuesday, Wednesday, and Friday) and then Lake Oswego 2 days a week (Monday and Thursday).

Compensation: $28/hr

Availability: Monday-Friday 8am - 5pm.

As a Property Administrator, you will support the on-site, day-to-day property management functions of a group of Class-A commercial office buildings. The person in this role can expect to perform tasks in administration, tenant relations, property appearance, leasing, reporting, and construction management. This is a great opportunity with room for growth and the ability to learn and perform many aspects of commercial real estate management.

Duties & Responsibilities

• Enter and track work order requests, and coordinate with vendors for janitorial, signage, landscaping, painting, and security services.
• Provide administrative and general office support for Property Management and Engineering staff, such as filing, providing front desk back-up, processing mail, document preparation, records maintenance, coding and processing invoices, assigning, and maintaining logs of purchase orders, confirming and auditing visa statements, ordering supplies, preparation/delivery of mail, and maintaining office equipment.
• Track vendor and tenant insurance certificates.
• Track data such as LEED and EnergyStar maintenance, administrative licenses, and certification renewals.
• Support day-to-day tenant activities, including coordinating keys, issuing access cards, writing tenant bulletins, coordinating tenant move-in/out, organizing special events, and scheduling freight elevators and conference rooms.
• Assist in building marketing and new and renewal leasing activities, including lease administration, reporting, and events.
• Maintain property appearance and condition by coordinating and overseeing the quality of vendors' service delivery, including janitorial, landscaping, and signage.
• Assist with close out of tenant improvement or building capital projects.
• Assist with compiling information and writing reports.
• Assist with Accounts Receivable calls and the collection of tenant rent.
• Assemble monthly reporting and annual budgets for distribution.
• Support the investment teams with due diligence for building acquisitions and sales.
• Build positive business relationships, promote a culture, and demonstrate leadership committed to excellent service and sustainability.
• Track and assist in negotiating market common service contracts.
• Assist and track market common budgets.
• Assist with monthly tenant billbacks and utility recovery billings.

Qualifications

• Bachelor's Degree.
• 1-3 years' experience in a customer service and/or administrative position.
• Excellent customer relation skills and experience, with the ability to interact with the public.
• Excellent communication skills.
• Ability to analyze moderately complex administrative details, such as planning, scheduling, reporting, and displaying data.
• Ability to operate various computer software programs, specifically Microsoft Office Tools.

CampusPoint is an Equal Opportunity Employer. All aspects of employment, including the decision to hire, promote, discipline, or discharge, will be based on merit, competence, performance, and business needs. We do not discriminate on the basis of race, color, religion, marital status, age, national origin, ancestry, physical or mental disability, medical condition, pregnancy, genetic information, gender, sexual orientation, gender identity or expression, veteran status, or any other status protected under federal, state, or local law.

If you need assistance or an accommodation due to a disability, you may contact us at ...@campuspoint.com or 1+206-###-#### (ask to speak with an HR representative). The process is outlined in CampusPoint's ADA Policy