Job Details

Title: Administrative Assistant 3/ Executive Assistant

Location: Beaverton, OR

Duration: 15+ month contract

WHAT YOU WILL DO

The nature of the work is focused on providing services which help ensure a safe, healthy, and effective or efficient work environment or providing personal amenities to employees.

General Support:

• Performs normal office functions such as setting up and maintaining files; interviewing callers and making proper referrals; arranging meetings and conferences; and receiving, referring, or answering mail.
• Reviews drafts and finished documents for appropriate grammatical usage; answers questions relating to office operations and established policies and procedures.
• Gathers, compiles and reports on information relevant to supervisor's assignment.
• Prepares expense reports and purchase orders and maintains office supplies; updates organizational charts; coordinates department or equipment moves

Reception:

• Responds tactfully and promptly to inquiries and problems within scope of established authority.
• Handles confidential information.
• May serve as the central contact for general department information.

Logistics:

• Coordinates a full range of meeting, event, and travel arrangements; manages calendars.
• Works with internal/external contacts
• Utilizes on-line reservation system to ensure that travel policy is followed in order to provide cost-effective and convenient travel arrangements.
• Works with travel agents, airlines, and others regarding planning and customer service issues.

Presentations:

• Utilizes computer skills to create high quality graphic and text presentations often under tight timeframes.
• Interprets needs, determines and produces effective presentation layout, and organizes final documents.
• Reports; Prepares special reports requiring the selection of relevant information from a variety of sources. Maintains

WHAT YOU WILL NEED

• Typically requires a Bachelors Degree and minimum of 5 years directly relevant work experience
• Note: One of the following alternatives may be accepted: PhD or Law + 3 yrs; Masters + 4 yrs; Associates degree + 6 yrs; High School + 7 yrs.