Job Details

Executive Assistant / Administrative Assistant with Boutique Public Accounting Firm

Portland, OR (Hybrid)

Location: Downtown Portland, OR

Work Style: Hybrid (2–3 days onsite per week)

Role Type: Full-Time

Industry: Public Accounting / Professional Services

Salary:$70,000–$80,000 base

About the Opportunity

Our client, a well-established boutique public accounting firm in Portland, is seeking a motivated and highly organized Executive Assistant / Administrative Assistant to support partners and senior leadership. This role is ideal for someone who thrives in a fast-paced, client-facing environment and enjoys being the operational backbone of a growing professional services team.

What You'll Do

• Provide executive-level administrative support to partners and managers
• Manage calendars, coordinate meetings, and oversee complex scheduling
• Assist with engagement letters, client onboarding, and document preparation
• Support tax teams with administrative needs during peak seasons
• Maintain organized digital and physical filing systems
• Prepare correspondence, reports, and internal communications
• Coordinate travel arrangements and manage expense reporting
• Serve as a point of contact for clients and internal staff
• Support workflow operations, office coordination, and special projects
• Assist with firmwide events, trainings, and initiatives

What We're Looking For

• 2–5+ years of administrative or executive assistant experience (professional services preferred)
• Experience in public accounting, legal, consulting, or financial services a plus
• Excellent organizational skills and high attention to detail
• Ability to manage multiple priorities and deadlines
• Strong communication skills — written and verbal
• Proficient in Microsoft Office Suite (Outlook, Word, Excel, Teams)
• Professional, proactive, and service-oriented mindset

Compensation & Benefits

• Base salary: $70,000–$80,000
• Hybrid work flexibility
• Full benefits package
• 9 Paid holidays, 5 weeks PTO, and 4 extra holidays
• Company paid parking or transit pass
• Opportunities for professional development and growth within the firm
• Great work/life balance; no OT