Job Details

Office Administrator

If you enjoy working with a great group of professionals, are accurate, thrive in a fast-paced environment, and enjoy using your organizational skills, then we have a role for you! Potelco Inc, seeks a great Office Administrator to join our team at the Potelco Inc. Office located Tigard, OR.

The Office Administrator plays a key role in ensuring smooth and professional day-to-day operations. This position manages front desk responsibilities, facilitates administrative support, and coordinates essential office functions. A strong customer service mindset, exceptional attention to detail, and the ability to proactively manage recurring tasks are critical to success in this role.

This position is designed to take ownership of a wide range of administrative and operational duties, enhancing overall office efficiency.

The pay for this role is $29.00 to $31.00 per hour depending on experience.

Responsibilities

Front Desk & Communication

• Greet and assist visitors and serve as the first point of contact for all incoming calls and inquiries
• Monitor and respond to the general office and reception email inboxes

Mail & Shipping Coordination

• Receive, sort, and distribute mail, FedEx, and packages

Administrative & Financial Support

• Process cost transfers to ensure accurate expense allocation.
• Update company data and phone rosters
• Assist with data entry, document preparation, and report generation
• Provide administrative support to leadership and staff as needed

Event Planning & Coordination

• Support event planning and coordination, including logistics, scheduling, and execution of internal events
• Order and coordinate lunch catering for meetings, trainings, and internal events
• Reserve and prepare meeting rooms, including AV setup, seating layout, and restocking supplies

Office Operations & Management

• Assist with office management functions to ensure smooth daily operations
• Perform daily checks and ensure organization of shared spaces (conference rooms, coffee bar, lunchroom, supply areas)
• Order and manage business cards and office stationery as needed

Facilities, Vendors & Work Orders

• Track and maintain inventory of office supplies and order office supplies through approved vendors
• Coordinate with vendors for recurring services (janitorial, pest control, water/coffee, etc.)
• Submit, track, and follow up on work orders and building maintenance requests

Cross-Functional Support

• Flexible support role to serve as a backup resource to cross-functional teams as needed

Qualifications

Minimum Qualifications:

• High school diploma or equivalent required; associate's degree or administrative certification preferred
• Minimum 2 years of experience in an office administrator, office coordinator, or customer-facing administrative role
• Strong customer service skills with a professional, approachable demeanor
• Exceptional attention to detail, organizational skills, and time management
• Ability to prioritize multiple tasks and meet deadlines in a fast-paced environment
• Proficient in Microsoft Office Suite (Outlook, Excel, Word); familiarity with Concur a plus
• Experience in facilities, vendor coordination, or event planning is a plus
• Basic familiarity with IT support processes or systems is a plus

Benefits

401(k)

401(k) matching

Dental Insurance

Flexible spending account

Health insurance

Life insurance

Paid time off

Vision insurance

Equal Opportunity Employer

All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, national origin or ancestry, sex (including gender, pregnancy, sexual orientation, and/or gender identity), age, disability, genetic information, veteran status, and/or any other basis protected by applicable federal, state or local law. We are an Equal Opportunity Employer, including disability and protected veteran status. We prohibit all types of discrimination and are committed to providing access and equal opportunity for individuals with disabilities. For additional information or if reasonable accommodation is needed to participate in the job application, interview, or hiring processes or to perform the essential functions of a position, please contact us the Company's Human Resources department.