Job Details

George Fox University's Office of the President is seeking an exceptionally organized professional with a high degree of discretion, refined interpersonal skills, and the multitasking expertise required to serve as an Administrative Assistant in the President's Office.

About the Job:

The President's Office supports the executive office needs of the President, Board of Trustees, and the President's Executive Operations Team. The office also coordinates a number of events annually including undergraduate and graduate commencement ceremonies. To assist in fulfilling these tasks, the President's Office is seeking a part-time Administrative Assistant to provide high-level administrative, financial, and operational support to the office.

Job responsibilities include, but are not limited to:

• Financial Management: Managing all purchase orders, invoices, and payments through BruinBuy, and generating monthly budget reports.
• Administrative Operations: Assisting with organizing meetings, preparing agendas and materials, managing multiple calendars and email accounts, and coordinating travel arrangements.
• Office Management: Staffing the front desk, answering the office phone, greeting guests, responding to in-person and email inquiries, ordering office supplies, maintaining equipment, and ensuring accurate file management.
• Safeguarding the confidentiality of the office by exercising discretion in communication and in the handling of records, files, personnel actions, performance evaluations, and similar confidential materials.
• Communicating effectively and courteously with others, including employees, students, and the public, in a spirit of teamwork, respect and customer service.
• By actions, words, and lifestyle, be a Christian role model to students, whether through casual contact or in a formal supervisory role.
• Demonstrating awareness, respect, and appreciation for diversity of culture, background, race, sex, political views, expressions of faith, etc. and works well with a variety of people.
• Other duties as assigned.
• *See the full job description attached for more information!

A day in the life of this position:

A typical day involves working closely with the President's Executive Assistant to address the highest priority tasks of the day in support of the President. Throughout the day, you will be asked to navigate institutional systems to process financial transactions in Vena, Concur, and BruinBuy. You will be responsible for the organization of the office, ensuring the smooth operations and serving as the first person guests see and interact with when they visit the President's Office. Each day will require a high level of hospitality and warmth to office visitors, while also managing multiple tasks and competing priorities within set deadlines.

We're looking for candidates who have:

• Any combination of education and experience that provides the required knowledge, skills and abilities to perform the essential functions of the position. Three years of experience in office work required, including considerable administrative experience of a progressively responsible nature.
  
• A full understanding of, and respect for, confidentiality.
• Excellent interpersonal and communication skills.
  
• Flexibility and adaptability in order to work effectively in a fast-paced office environment.
  
• A high level of organization with the ability to be innovative and seek out new efficiencies for work systems.
  
• A positive, professional attitude and a strong orientation toward teamwork.
  
• The ability to work independently.
  
• Legal authorization to work in the United States. This position does not offer visa sponsorship; therefore, only applicants who do not require sponsorship for employment visas, now or at any point in the future, should apply.
• A commitment to the University's Theology of Racial and Ethnic Diversity.
• A desire to work with a diverse community of students and employees who represent various cultures, backgrounds, abilities, ethnicities, political views, and expressions of Christian faith.
• A personal commitment to Jesus Christ and express their Christian testimony in a church. In addition, employees agree to live in agreement with the Community Lifestyle Statement and affirm the theological commitments expressed in the Statement of Faith.

Preference Will be Given to Those Who Have the Following Attributes:

• Administrative experience in higher education.

Job information:

• Hours Per Week: 20 hours per week
• Primary Work Location: Newberg campus
• Working Conditions: Physical requirements are those of a normal office environment
• Supervisor: Director of the President's Office & Executive Assistant to the President

George Fox University has been transforming student's lives for over 125 years. We are a Christ-centered community that prepares students spiritually, academically, and professionally to think with clarity, act with integrity, and serve with passion. Our vision is to be the Christian university of choice known for empowering students to achieve exceptional life outcomes. We put students first, with Christ at the center of our work, embracing change in order to improve. We are looking for enthusiastic candidates to join us in creating transformational experiences for our students.

Being a part of our community means a commitment to faith and to a lifestyle that is consistent with the university's mission as described in the Statement of Faith and Community Lifestyle Statement on our website.

As a Christ-centered community, George Fox University is an institution that values diversity as an essential dimension of God's design for human communities. In seeking to become a more inclusive community, we especially encourage applications from women and candidates from racial and ethnic backgrounds that are underrepresented in our community.

What is most appealing about working at George Fox University?

• Faith-friendly: Our culture is unique for higher education. At George Fox you can pursue academic excellence while integrating scriptures, praying with staff members and students at work, and helping to make an impact on the world in a way that promotes Christian values.
• Unapologetically Christian: As a university, we have an enduring commitment to Christ, his kingdom and the truth of God's Word.
• Live out your calling: You are able to use your God-given talents and abilities while having a profound influence on students as they deepen their relationship with Jesus Christ.
• Equip students for kingdom work: You can be a part of helping students discover their callings, at which they will be able to glorify the kingdom of God just as they have seen you do.
  
  

For your personal well-being we offer:

• A strong Christian vision and mission-led organization with opportunities for your growth and contributions.
• Wonderful Christian peers and a vibrant student population.
• A beautiful and peaceful campus environment with areas to walk and coffee shops and restaurants close by.
• Free Fitness Center membership.
• Free parking.
• Rich employee benefit package.
  

Application Procedures - kindly apply only through this website

When completing the online application, please upload the following as Word or .pdf documents in the section marked Letter of Interest and Curriculum Vitae or Resume:

• Letter of Interest
• Curriculum Vitae (CV) or Resume
• Other supporting materials may be requested at a later stage of the review process.

Interested applicants are encouraged to apply immediately as review of applications will begin immediately and continue until the position is filled.

We invite you to Be Known at Oregon's largest private and nationally recognized Christian University!

**This position is subject to close at any time, regardless of the date on the posting.
**Have questions or need assistance with our application process? Contact ...@georgefox.edu

Equal Employment Opportunity Policy

The university is an equal-opportunity employer. Every employee has the right to work in surroundings free from all forms of unlawful discrimination. It is our policy to make decisions about applicants and employees without regard to sex, age, race, color, marital status, national origin, disability, veteran status, or any other status to the extent prohibited by applicable local, state, or federal law. This prohibition applies not only to the recruiting and hiring process but to all facets of the employment relationship, including promotion, pay, training, classification, performance reviews, discipline, and termination.

George Fox is owned by the Northwest Yearly Meeting of Friends Church and its mission is distinctly Christian. Employees are required to agree with and abide by the university's faith statement and its statement of community responsibilities. Within the context of this agreement and commitment, employment opportunities are otherwise available to all persons on the basis of their experience and skills.

In the recruiting process, the university may make special effort to solicit applicants from underrepresented groups. This is done as an affirmative step to increase the representation of these populations in the university's workforce to better match their availability in the labor market. Hiring decisions are based on the applicants' qualifications as they relate to the needs of the position.