Job Details

Job Title: Senior Payroll Operations Specialist (temp to perm)

Location: Tualatin, OR 97062 (HYBRID)

Pay Range: $42 - 46.60/Hr. On W2 (Depending on Experience/Interview)

Duration: Contract Role (Possible Extension or Temp to Hire for Right Candidate)

Shift: Monday to Friday 8AM - 5 PM Pacific Time

Job Description:

Candidates who hold the Fundamental Payroll Certification (FPC) or Certified Payroll Professional (CPP) designation will receive special consideration, as we believe these certifications reflect a true dedication to the field.

The ideal candidate will have extensive experience with ADP Workforce Now (WFN) and a strong understanding of general ledger functionalities.

Ensures payroll is processed with speed and accuracy.

Serves as liaison to employees and with third party payroll vendors to ensure payroll processing accurately reflects company specific pay policies.

Audits employee pay records and reconciles totals by department, location, country, etc.

Coordinates third party payroll system implementations and upgrades.

Interprets pay policies, (e.g., vacation, LOA, disability, workers compensation, union contracts, government regulations, withholding exemptions, etc.) and ensures appropriate amounts/deductions are calculated and applied to the various accounts correctly.

Verifies compliance with federal and state payroll requirements; stays current with changes in the law.

May assist with audits of internal records, workers compensation, tax filings and related documentation. Documents payroll processes and procedures; may train payroll department staff.

May back up those who perform specialized tasks or activities such as stock option exercises, SEC document filing, or sales commission calculation reviews.

Key Responsibilities

Payroll Analysis - Analyze payroll data and processes to ensure accurate and timely payroll execution for all employees.

General Ledger Reconciliations - Conduct monthly reconciliations of payroll-related accounts, ensuring all transactions are accurately recorded.

Payroll Accruals- Oversee payroll accruals to ensure accurate financial reporting and compliance with regulations.

Project Management - Collaborate with the Payroll Supervisor to manage ongoing payroll projects and initiatives.

External Requests - Handle requests from external business partners, ensuring timely and accurate responses to inquiries.

Expat and Shadow Payroll reporting - Apply knowledge of expatriate payroll practices and manage shadow payroll processes as needed.

SOP Development - Write and maintain Standard Operating Procedures (SOPs) to enhance payroll processes and training.

Metrics Development -Create and/or maintain payroll metrics to drive operational improvements.

Cross-Functional Collaboration - Work with processing teams and other internal and external partners for audits and process enhancements.

Reporting and Dashboards - Utilize ADP Workforce Now to generate detailed reports and dashboards for business insights.

SOX Compliance - Ensure adherence to SOX compliance requirements within payroll operations.

System Expertise - Leverage knowledge of SAP ERP and e-Time or similar financial platform/timekeeping systems to streamline processes.

Qualifications

Experience - 5-7 years of payroll experience, with a focus on payroll analysis and operations.

Technical Skills - Advanced Excel skills, including the ability to create macros and dashboards.

Software Proficiency - Extensive knowledge of current ADP Workforce Now (WFN) and ADP General Ledger; SAP experience is preferred.

Regulatory Knowledge - Familiarity with SOX compliance and payroll-related financial regulations.

Analytical Skills - Strong analytical and problem-solving abilities, with the capacity to interpret complex payroll data.

Excellent communication skills and a collaborative approach to teamwork.

Processing Navigating/ running reports

Senior Payroll Analysts handles complex payroll tasks, such as processing payroll for large employee groups, analyzing payroll data trends, and preparing reports for management.

They also resolve payroll discrepancies, ensure timely reporting, and implement improvements to payroll systems.

Top skills:

ADP Work Force Now (WFN) experience currently or recent.

If the candidate is not currently/ recently using this platform and/ or is not listed on their resume, they will be automatically rejected.

Must have recent & advanced ADP Workforce Note (WFN) experience (3+ years SAP knowledge Payroll experience: they won't be processing payroll, the role is more operations-based Accounting experience: debits and credits, reconciliation Looking for someone with a great personality

Must be able to come in & hit the ground running

"Russell Tobin offers eligible employees comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance and hospital indemnity), a 401(k)-retirement savings, life & disability insurance, an employee assistance program, identity theft protection, legal support, auto and home insurance, pet insurance, and employee discounts with some preferred vendors."