Job Details

Office Coordinator Job Description

Are you organized, energetic, and the kind of person who can keep an office running smoothly while making everyone's day a little better? We're looking for an Office Coordinator to be the heartbeat of our branch—welcoming guests, keeping operations on track, and helping create a positive, upbeat workplace.

What You'll Do

Be the Face of the Branch

• Serve as the first point of contact by greeting visitors and answering the main phone line with professionalism and warmth.

Keep the Team Connected

• Lead branch communications, make announcements, and help set a positive tone for company morale.

Run a Smooth Office Operation

• Open and close the office each day.
• Maintain office equipment.
• Order and stock breakroom snacks and office supplies.

Support Payroll & HR Processes

• Partner with the internal payroll team to print and distribute paychecks for over 150 clients, following each client's preferred delivery or pickup method.
• Work with the internal human resources team to collect and distribute new hire paperwork for client employees.
• Run background checks and administer drug screens.

Coordinate Fun & Memorable Events

• Plan several small events each month, including venue coordination, catering, and invite/RSVP management.

Handle Important Documentation

• Create, issue, and distribute Workers' Compensation letters of self-insurance for all client jobs.
• Complete employment verifications for client employees as requested by outside organizations.

Bring Creativity to the Brand

• Manage the branch LinkedIn and Facebook pages.
• Post event photos and create graphics for marketing content.

Stay Organized Behind the Scenes

• Maintain databases including contact lists, client information, and task-related spreadsheets.

Pitch In Where Needed

• Take on seasonal duties and additional tasks assigned by management.

Required Skills

• Strong attention to detail
• Commitment to compliance and accuracy
• Ability to manage time and work independently
• Ability to multitask and shift priorities quickly
• Strong customer service skills
• Professional phone and email etiquette

Preferred Skills

• Experience with Microsoft Outlook, Teams, Excel, and Word
• Strong technology skills
• Familiarity with employment laws and/or payroll processing

Perks

In addition to hourly compensation, you'll be eligible for our Quarterly Profit Share Program