Job Details

The Opportunity

We are looking for an experienced, resourceful, and proactive Freelance Office Manager to cover a 5-month maternity leave. You'll be the heartbeat of the office — the go-to person who ensures the team has everything they need to do their best creative work. This is a fully onsite role, 5 days a week, and ideal for someone who thrives in a creative, fast-paced environment and knows how to anticipate needs before they arise.

Start Date: ASAP Duration: 5 Months Schedule: Monday – Friday, Onsite Location: Portland, OR

What You'll Do

Office Operations

• Serve as the primary point of contact for all day-to-day office operations and facilities management
• Manage vendor relationships including building management, cleaning, maintenance, IT support, and office supplies
• Ensure the office is consistently organized, fully stocked, and running efficiently
• Oversee mail, deliveries, and courier coordination

Executive & Team Support

• Provide administrative support to senior leadership including scheduling, calendar management, and travel coordination
• Organize and prepare for internal meetings, off-sites, and team events
• Manage conference room bookings and visitor coordination
• Handle expense reporting and invoice processing

What We're Looking For

Required:

• 3+ years of office management experience in a creative agency, tech company, or similar fast-paced professional environment — this is non-negotiable
• Proven ability to manage a busy, dynamic office independently with minimal supervision
• Strong organizational skills with exceptional attention to detail
• Excellent communication and interpersonal skills — you're warm, professional, and solutions-oriented
• Comfortable wearing multiple hats and pivoting quickly as priorities shift
• Proficiency in Google Workspace (Gmail, Calendar, Drive, Docs) and/or Microsoft Office
• Ability to commit to a fully onsite schedule, Monday through Friday