Job Details

Case Administrator I

The United States Bankruptcy Court for the District of Oregon is seeking qualified applicants for a full-time Case Administrator I in the Portland office. The court has 4 judges (3 in Portland and 1 in Eugene) and 30 other employees, including chambers staff.

POSITION OVERVIEW

A Case Administrator I serves as an Intake Clerk and is responsible for managing the progression of cases through the case opening process in accordance with approved internal controls, procedures, and rules. Intake Clerks receive and review incoming court documents for conformity with federal and local rules and perform customer service and cashier duties for the purpose of providing procedural information and collecting court fees. Intake clerks also process all incoming and outgoing mail, answer and route incoming phone calls, and maintain claims databases.

PRIMARY DUTIES

• Assist attorneys, trustees, and the public with general information, case status, procedural information, and Case Management/Electronic Case Filing (CM/ECF) instruction.
• Handle all payments received according to internal control procedures. Verify required fees are paid and take appropriate procedural action and/or issue receipts. Secure funds in cash register and balance cash drawer at the end of the day.
• Open cases in CM/ECF. Thoroughly review submitted incoming paper petitions and related documents to determine conformity with appropriate rules, practices, and court requirements. Check for prior or prohibited filers. Accurately and timely scan and convert all paper documents filed to a PDF format. Correctly docket documents using initial case opening CM/ECF events.
• Review all assigned electronic filings made by external and court users for quality control to ensure that correct documents are filed in the correct cases, correct document events and entries are used, and take other appropriate corrective action as needed in accordance with rules, practices, and filing requirements.
• Perform quality control checks to ensure accuracy of data entry.
• Answer and route incoming phone calls.
• Provide copy, certification, and exemplification services.
• Review incoming documents to determine conformity with appropriate rules, practices, and court requirements.
• Perform other duties as assigned.

APPLICATION INSTRUCTIONS

Important: Before applying, please read the full vacancy announcement on the court's employment page at

An application will be considered complete when all the required documents are properly submitted as instructed below. Please carefully read and follow the application instructions to ensure consideration for position.

NOTE: The Court is recruiting for a Case Administrator I position and a Case Administrator II position. If you are interested in both positions, you must apply separately and reference the appropriate vacancy number as instructed below.

Email the following list of required application documents to hr@orb.uscourts.gov and reference Vacancy #2026-04 in the subject line.

Documents must be submitted in a single PDF file in the following order:

Important: Do not attach MS Word documents or documents in any format other than PDF. The cover letter, resume, and any other documents you submit with the application must be combined into one PDF attachment.

1. Cover letter:

• Reference job vacancy number # 2026-04
• Include an email address in your contact information.
• Provide information about your work experience that demonstrates your ability to meet the qualifications for this position.

• Education
• Work history
• Names and addresses of employers
• Dates of employment
• Work performed
• Significant accomplishments

BENEFITS

The judiciary offers a number of exceptional benefits to its employees. As a judiciary employee, you may be eligible to participate in the following benefits programs. Information about federal judiciary employee benefits and compensation can be found on the United States Courts website career page:

• Paid Time Off - 13 days of vacation per year for the first three years of service, 20 days of vacation per year after three years of service, 26 days of vacation per year after fifteen years of service and 13 days of sick leave per year.
• 11 paid holidays per year
• Medical coverage with a government contribution (choose from a variety of plans, health premiums may be deducted as pre-tax dollars, optional participation)
• Vision and dental insurance (optional participation)
• Life insurance program with a government contribution (optional participation)
• Flexible Spending Program (pre-tax contributions for health/dependent care/transportation expenses, optional participation)
• Public transportation subsidy (dependent on fiscal year funding)
• Federal Employees Retirement System (FERS)*
• Thrift Savings Plan (employer matching, similar to 401K, optional participation)

*Participation in the Federal Employee Retirement System (FERS) is mandatory. Employees appointed to a position on or after January 1, 2014 contribute 4.4% of their base pay each paycheck to the Basic Benefit Plan.

Other Benefits:

• Federal Occupational Health (FOH)/Employee Assistance Programs (EAP)
• Flexible and alternative work schedule opportunities
• Public Service Loan Forgiveness Program
• Virtual learning through the Judiciary Online University
• Telework program which allows employees to telework on a reoccurring basis and in emergency or inclement weather situations. This is not a full-time telework position.