Job Details

Administrative Assistant 3

The nature of the work is focused on providing services which help ensure a safe, healthy, and effective or efficient work environment or providing personal amenities to employees.

• Performs normal office functions such as setting up and maintaining files; interviewing callers and making proper referrals; arranging meetings and conferences; and receiving, referring, or answering mail.
• Reviews drafts and finished documents for appropriate grammatical usage; answers questions relating to office operations and established policies and procedures.
• Gathers, compiles and reports on information relevant to supervisor's assignment.
• Prepares expense reports and purchase orders and maintains office supplies; updates organizational charts; coordinates department or equipment moves.

Responds tactfully and promptly to inquiries and problems within established authority.

• Handles confidential information.
• May serve as the central contact for general department information.

Coordinates a full range of meeting, event, and travel arrangements; manages calendars.

• Works with internal/external contacts for venue requirements and selection, room set-up, catering, and materials delivery.
• Utilizes client's on-line reservation system to ensure that client travel policy is followed in order to provide cost-effective and convenient travel arrangements.
• Works with travel agents, airlines, and others regarding planning and customer service issues.

Utilizes computer skills to create high quality graphic and text presentations often under tight timeframes.

• Interprets needs, determines and produces effective presentation layout, and organizes final documents.
• Prepares special reports requiring the selection of relevant information from a variety of sources.

Typically requires a Bachelors Degree and minimum of 5 years directly relevant work experience. Note: One of the following alternatives may be accepted: PhD or Law + 3 yrs; Masters + 4 yrs; Associates degree + 6 yrs; High School + 7 yrs.