Job Details

Overview

Senior Administrative Assistant (Contract)

Location: On-site with hybrid flexibility (4 days onsite / 1 day remote)
Duration: Temporary coverage (maternity leave)

About the Role

We're looking for a highly organized and proactive Senior Administrative Assistant to support multiple senior leaders within a fast-paced, collaborative environment. This role is ideal for someone who thrives on managing complexity, anticipates needs, and takes ownership of high-impact administrative work.

You'll play a critical role in keeping leaders and teams running smoothly-serving as a trusted partner, problem-solver, and operational backbone.

What You'll Do

• Manage complex calendars across multiple senior leaders, including scheduling, prioritization, and conflict resolution
• Coordinate meetings and events end-to-end (logistics, agendas, vendors, communications)
• Arrange travel including flights, accommodations, and detailed itineraries
• Prepare and manage expense reports, budgets, and purchase orders
• Create and edit documents and presentations, including reports, org charts, and team materials
• Draft and manage communications on behalf of leaders
• Support team operations and culture, including offsites and team-building activities
• Handle sensitive and confidential information with discretion
• Drive special projects and ensure timely execution of key initiatives

What You Bring

• 5+ years of administrative or executive support experience in a fast-paced environment
• Experience supporting senior leaders (Director-level or above), ideally across multiple stakeholders
• Proven ability to manage complex scheduling and competing priorities
• Experience with event planning, travel coordination, and expense reporting
• Strong organizational skills and attention to detail
• Excellent written and verbal communication skills
• Ability to work independently, take initiative, and follow through
• High level of professionalism and discretion

Nice to Have

• Experience supporting HR, Talent, or Organizational Development teams
• Exposure to budget tracking, vendor coordination, or purchase orders
• Experience in large, fast-paced corporate environments
• Familiarity with modern productivity and collaboration tools

Why Join

• Opportunity to support senior leadership and make a visible impact
• Fast-paced, team-oriented environment with meaningful work
• Exposure to cross-functional teams and strategic initiatives

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