Job Details

Job Title: Administrative Assistant

Location

Tualatin, Oregon (100% On-site)

Work Schedule

• Monday - Friday
• No remote or hybrid work option

Payrate: $40/Hr on w2

12+ Month Contract

Top skills:
o Complex calendar management
o 10 of min experience in a high level of Adim role
o Preferred experience in hi-tech
o MS Suite - High level expertise

Job Summary

We are seeking a highly motivated, energetic, and proactive Administrative Assistant to support one or more Corporate Vice Presidents along with a small group of Director-level executives at a leading semiconductor equipment company.

This position requires an experienced administrative professional who thrives in a fast-paced environment, excels at executive support, and can confidently manage multiple priorities while maintaining professionalism and confidentiality.

Key Responsibilities

• Provide executive administrative support to Corporate Vice Presidents and Directors.
• Manage complex executive calendars, including coordination across multiple U.S. regions.
• Schedule and coordinate:
  • Customer meetings
  • Supplier meetings
  • Internal meetings
  • Corporate events
• Arrange meeting logistics including:
  • Conference room bookings
  • Catering
  • Room preparation
  • Coordination with attendees
• Manage conference room scheduling.
• Coordinate complex domestic and international travel.
• Prepare and submit expense reports.
• Maintain office supplies.
• Make restaurant reservations for customer meetings.
• Partner with IT to ensure meeting technology is functioning properly (conference rooms, projectors, etc.).
• Assist with holiday parties, all-employee meetings, and other corporate events.
• Perform additional administrative duties as assigned.

Required Qualifications

• High School Diploma or equivalent.
• Previous experience in a similar Administrative Assistant or Executive Assistant role.
• Experience supporting senior executives.
• Strong organizational and multitasking skills.
• Ability to manage confidential information.
• Excellent written and verbal communication skills.
• Strong problem-solving and decision-making abilities.
• Ability to remain calm and professional under pressure.
• Comfortable adapting quickly to changing priorities.
• Positive, customer-service-oriented attitude.

Preferred Qualifications

• Experience in the high-tech or semiconductor industry.
• Experience using Concur for travel and expense management.

Technical Skills

Required:

• Microsoft Outlook
• Microsoft Teams
• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint

Preferred:

• SAP Concur

Ideal Candidate

The ideal candidate will:

• Thrive in a fast-paced executive environment.
• Be highly organized and detail-oriented.
• Build strong working relationships across departments.
• Work effectively with executives who have different communication styles.
• Handle last-minute travel changes and scheduling conflicts with professionalism.
• Be resourceful and solution-oriented.
• Demonstrate flexibility and adaptability.
• Take initiative and maintain a positive attitude.
• Enjoy collaborating with IT, Facilities, Catering, Security, and fellow Administrative Assistants.

Team Structure

• Supports:
  • At least one Corporate Vice President
  • A small group of Director-level leaders
• Organization size:
  • Approximately 900 employees
  • 1 Executive Administrator
  • 2 Administrative Assistants
• Reports to a Corporate Vice President while receiving day-to-day direction from the Executive Administrator.

Work Environment

• Business casual attire on most days.
• Business casual+ attire required during customer visits.
• Highly collaborative team environment.
• Frequent interaction with executives, customers, and internal support teams.

General Responsibilities

• Provide analytical and specialized administrative support to executives and managers.
• Perform research and data analysis.
• Analyze problems and recommend solutions.
• Prepare reports and presentations.
• Coordinate activities across departments and external stakeholders.
• Gather information from employees at all organizational levels.
• Handle confidential and sensitive information with discretion.