Job Details

ASC Surgery Scheduler

Join our team at The Portland Clinic and work together to offer a welcoming, inclusive environment for our patients and the communities we serve.

Supervisor: ASC Administrative Manager

Hours per week: 40hrs/Non-Exempt (Monday - Friday 8:30am - 5:00pm)

Department: Day Surgery

Hiring Bonus: $1,000 after 90 days

Schedules all procedures utilizing requests from surgeons, and/or their office personnel, according to established clinic policies. Performs a variety of clerical and record-keeping tasks related to The Portland Clinic's patient scheduling and pre-operative testing.

Duties and responsibilities include:

• Accurately schedule requested procedures, using specific policies and procedures.
• Assist with preparing paper charts for patients as needed.
• Make accurate and timely adjustments to the surgery schedule, including additions, cancellations, and other changes. Communicate these changes appropriately to charge nurses if necessary.
• Demonstrate flexibility and prioritize work to meet the needs of the surgery center.
• Answer telephone using proper telephone courtesy, taking and delivering messages in an accurate and timely manner.
• Provide back up for receptionist during breaks and meal periods.
• Check in and register patients as needed.
• Assist visitors, staff and physicians utilizing good guest relations.
• Perform a variety of clerical duties, as assigned.
• Attend staff meetings.
• Uses appropriate use of PPE for patient care and other settings where required.
• Be an active participant in committees (i.e. Safety Committee, Infection Control).
• Participate in orienting new staff.
• Maintain regular, in person, work attendance and punctuality, as scheduled.
• Understand hazard risk and demonstrate complete understating of established emergency procedures for the Surgery Center.
• Reports incidences or issues through chain of command and maintains confidentiality. Complete all employee/patient incident documentation in a thorough and timely manner.
• Assist/floats to other departments as needed.
• Follows rights of medication administration, appropriately signs out medications.
• Employees will not be discourteous or disrespectful to a customer or any member of the public while in the course and scope of company business.
• Work in a cooperative manner with management/supervision, coworkers, patients and vendors.
• Abide by company policies.
• Other duties as assigned.

Requirements: High School diploma or equivalent Current CPR Certification

Preferences: Ability to multi-task Basic understanding of infection control Organizational skills and ability to prioritize work flow Ability to react calmly and effectively in emergency situations and to work under pressure Compassionate, patient and tactful Skill in establishing and maintaining effective working relationships with patients and staff Proactive, independent, and accountable Proficient computer skills Values team success

Compensation and benefits (benefits eligibility begins at 20hrs/wk): 401k plan with employer contributions up to 5% annually Roth IRA Comprehensive Medical, Dental and Vision insurance Flexible Spending Account Health Savings Account Company provided $10K Group Life/AD&D insurance Voluntary benefits: Life/AD&D, Dependent Life/AD&D, Short-Term Disability, Critical Illness, Accident, and Hospital Indemnity Norton Identity Theft Protection (optional) Pet Insurance (optional) 4.92 hours of PTO accrual per pay period (PTO accrual is prorated based upon FTE) One paid Wellness day per year Seven paid holidays, and 1 partially paid holiday (mid-day closure) Employee Assistant Program