Job Details

Courtroom Clerk (High-Volume Courtroom Clerk)

Interviews: Generally, interviews will be scheduled within two weeks after the application deadline. May take longer, depending on the number of applications.

Oregon Judicial Department (OJD) serves the public, and the people we serve may be facing challenging life circumstances, high levels of stress, or confusion about their next steps. The work you will do in this role affects members of our community who come to the court to have their cases resolved. We need people who want to impact their communities, value OJD's efforts to remove barriers to access justice services, and welcome interacting with the public.

We are committed to building a diverse, inclusive team and encourage candidates of all backgrounds to apply. We consider relevant work experience, education, and any transferable skills and abilities that may meet our qualifications or the skills and attributes we need for this position. We welcome all candidates who are inspired by our work and mission.

Benefits to you

• We pay 95% to 99% of medical insurance premiums for full-time employees [OR up to 99% of medical insurance premiums for part-time employees], including mental health coverage.
• The hourly equivalent for this position is $27.49 - $42.65. [OR the annual salary for this position is $57,183 - $88,708.]
• 10 paid holidays, 2 floating holidays, 3 personal business days, separate sick and vacation paid leaves (prorated for part-time employees), and other employee benefits such as optional insurances and flexible spending plans.
• OJD will pay you a 5% allowance for bilingual skills (includes ASL) if you can pass a skills test and are assigned to use those skills on the job!
• In this job profile, we offer candidates new to OJD up to the fourth step of the salary range, depending on experience. You are potentially eligible for a 5% annual increase.

Location Highlights

Portland, Oregon was founded in 1845 (incorporated in 1851). It is the state's largest city and the county seat for Multnomah County. It is named for Portland, Maine. It is situated at the confluence of the Willamette and Columbia Rivers. Recreational activities include, numerous museums (including OMSI), parks (including Forest Park, largest wilderness park in city limits in the nation), hiking (including in-city hiking trails), restaurants (including Food Carts), Mt Hood (about 50 miles east) and much more. Portland is home to three major sports teams: Trailblazers (NBA), Timbers (MLS), and Thorns (NWSL).

Position Highlights

The Multnomah County Circuit Court is hiring a High-Volume Courtroom Clerk (Courtroom Clerk).

In this role…

You will have many varying responsibilities. First and foremost, you will support a judge in a courtroom by performing real-time data entry as well as knowing your docket inside and out to respond to questions from the judge, other court staff, and court participants. The High-Volume Clerks unit works with a variety of case types ranging from criminal, traffic, parking, domestic relations, stalking, small claims, and landlord/tenant. Prior to and during your assigned docket, you will be required to review case files, prepare court forms, and make note of any pertinent information related to each case. During the docket you will be tasked with handling exhibits, running recording systems, completing forms, managing virtual appearances, and helping the judge manage the flow of the docket. All of these tasks require attention-to-detail and the ability to navigate multiple computer programs at the same time, while also keeping an eye on what is happening in the courtroom. After the docket, you will be required to audit your work and ensure that all data entry was completed with 100% accuracy, including scheduling hearings, recalling warrants, routing paperwork, suspending or clearing drivers' license suspensions, generating judgments, and issuing show-cause actions when appropriate.

When you are not in the courtroom, you will provide administrative support in partnership with other court staff. This work includes performing complex data entry, processing documents filed with the court, downloading and verifying virtual court recordings, maintain multiple calendars, schedule hearings, and entering dispositions and sentences. You will also compose letters, prepare correspondence and legal documents, and review documents for accuracy and completeness. Part of your time will be spent maintaining and contributing to tracking databases, arranging for court interpreters, and serving as a technical resource for colleagues.

Additionally, you will provide customer service to judges, court staff, lawyers, litigants, partner agencies, and the public as a key part of this position. You will check in parties for court, verify parties' contact information, respond to emails, and work at our reception desk. As a member of the High-Volume Clerks team, you will also be required to train new employees as needed.

As with all Multnomah Circuit Court positions, assigned tasks may be changed to accommodate workload and organizational needs.

Application Process

• Workday times out after approximately 15 minutes of inactivity and all progress will be lost.
• REQUIRED: a cover letter that demonstrates how you meet the Minimum Qualifications, Special Qualifications, and Requested Skills and Attributes, listed below. Using a generic cover letter is likely not going to get you an interview, so please take the time needed to personalize your cover letter. Prepare your cover letter before starting your Workday application.
• REQUIRED: a completed work history, either by completing the Job History (internal candidate) or Work Experience (external candidate) portion of your Workday profile OR by attaching an updated resume.

Instructions for REQUIRED Cover Letter and Work History/Resume

Your cover letter and work history/resume should demonstrate how you meet the Minimum Qualifications, the Special Qualifications, and the Requested Skills and Attributes, which are listed below.

Cover Letter (REQUIRED)

• Attach your cover letter (not to exceed two pages) in the Resume / CV / Cover Letter section of the application. Your cover letter and filename should include your name.
• In the body of your cover letter, please include responses to all Requested Skills and Attributes listed below.
• Address the cover letter "To the Hiring Manager."
• Do not use a generic cover letter; please personalize your cover letter for this position. We read every letter.
• Prepare your cover letter before starting your Workday application.

Work History/Resume (REQUIRED)

• (PREFERRED) Attach your updated resume in the Resume / CV / Cover Letter section of the application. Your resume and filename should include your name.

OR

• Complete the Job History/Work Experience portion of your Workday profile if you are not using an updated resume.

Failure to follow these instructions may result in rejection of your application. All application materials will be evaluated for consistency of information, and your letter will be evaluated for grammar, spelling, punctuation, and language use in addition to demonstrated experience.

Minimum Qualifications

(These must be evident in your resume or work history.)

The qualified candidate must have a high school diploma or equivalent.

AND

At least three (3) years of responsible experience in a moderately complex office or business setting involving the processing of financial, administrative, or legal documents.

OR

Any combination of education and experience equivalent to three (3) years of experience that typically supports the knowledge, skills, and abilities for the position.

Special Qualifications

(These must be verifiable.)

None.

Requested Skills and Attributes

(These must be addressed in your cover letter.)

• Experience performing a variety of clerical or administrative support tasks with strict deadlines in a busy business or professional setting.
• Experience using a variety of software programs to access and input information and complete various tasks.
• Skill responding tactfully and professionally to customers or clients who are facing challenging life circumstances, highly stressful situations, or trauma.
• Skill in writing and reviewing documents for accuracy, content, grammar, and punctuation.
• Experience identifying, handling, and securing confidential