Job Details

Administrative & Order Processing Coordinator

Location: Bend, OR (On-Site)

Job Type: Full-Time | Hourly

Schedule: Monday - Friday | 8:00 AM - 5:00 PM PST

Compensation: $25.00 - $27.00 / hour

Position Summary
PrideStaff is seeking a highly detail-oriented and proactive Administrative & Order Processing Coordinator for a growing business in Bend.

• Core focus on accurate data entry, ERP administration, and customer order processing.
  
• Prepare, pack, and ship customer sample requests directly from the office.
  
• Maintain office organization, file electronic records, and handle routine phone coverage.
  
• Support invoicing, trade show administration, and light shipment coordination as training progresses.

• Accurately enter, review, and maintain customer, lead, and order information using SAP and internal systems.
  
• Process customer orders, verify details, and prepare shipping documents, proforma invoices, and customer invoices.
  
• Receive, pack, and ship sample requests from the office while coordinating shipping records and documentation.
  
• Support general office administration, including phone coverage, document management, calendar tracking, and ordering supplies
  
• Track trade show administrative deadlines and enter new trade show or website leads into the system.
  
• Coordinate light logistics, tracking shipments, and communicating basic updates with carriers and warehouses.
  
• Review data and documentation for accuracy, correcting discrepancies or escalating complex issues to Operations.

• 3+ years of experience in administrative support, order processing, office operations, or data entry.
  
• Strong proficiency in Microsoft Word, Excel, and Adobe Acrobat (PDFs).
  
• Experience with SAP Business One or a similar ERP system is strongly preferred.
  
• Exceptional attention to detail, strong communication skills, and excellent follow-through.
  
• Ability to work independently in a fast-paced environment with shifting priorities.
  
• Ability to lift up to 60 lbs to assist with sample packaging and shipping.