Job Details

Overview

Job Title: Project Coordinator

About The Company:

Ele ct ric Power Systems (EPS) is a NETA -accredited independent ele ct rical testing and engineering organization specializing in ele ct rical acce pt ance testing, commissioning, and maintenance for clients across Data Centers, Utility, Ge neration, Renewables, Transit, Industrial and Commercial Facilities throughout North America. We are committed to safety, technical expertise, and setting the standard of excellence in the power industry.

Benefits

• Medical, Dental, and Vision Insurance

• 401(k) Savings Plan with Company Match

• Health Savings Account (HSA) and a Flexible Spending Accounts (FSA)

• Life and Accidental Death & Dismemberment (AD&D) Insurance

• Short-Term and Long-Term Disability Covera ge

• Employee Assistance Program (EAP)

Perks:

• Competitive Pay

• Talent Development – Instru ct or-Led Technical Courses and Online Learning

• Career Path Planning

• Incentives for Professional Certifications

• Competitive Per Diem for Travel

• Referral Bonuses

• Tuition Reimbursement

Pay: The hourly rate for this position is between $28-33 per hour. Fa ct ors which may affe ct starting pay within this ran ge may include ge ography/market, skills, education, experience, and other qualifications of the successful candidate.

Job Summary:

The Administrative Assistant plays a critical role in supporting daily operations within the region. This position serves as a central coordination point formultipleofficesactivities, technician support, and customer interactions, ensuring efficient communication and seamless execution of administrative functions. This role provides direct supportas aliaisontoand betweenregional leadership, sales,and field teams, while alsoassistingwith technician onboarding activities.

The Administrative Assistant contributes tofinancialsuccess by supportingcustomer document requests,accounts receivable,purchase orders,equipment returns (repair or rentals) andfacilitatingtimelyaccounts payableapprovals.

The ideal candidate is highly organized, detail-oriented, and adaptable, with a strong commitment to teamwork and a willingness to contribute wherever needed to achieve regional goals.

Responsibilities

Office & Regional Support

• Manage incoming calls, coordinate meetings, and regional events.

• Provide administrative support tomanagers andfield technicians, ensuring they have the resources, documentation, and coordination needed to perform effectively.

• Assistregional managers with contract administration, including preparation, tracking, and organization of project-specific contracts.

• Fulfill customer documentation requests, including Certificates of Insurance (COIs), bond requests, and other compliance-related materials.

• Coordinate travel arrangements for regional staff as needed.

• Support shipping and receiving activities, including tracking, documentation, and coordination.

• Partner with HR and regional leadership to support the onboarding and integration of new employees.

• Contribute to a team-oriented, “all hands-on deck” environment byassistingwithadditionaltasks asneeded to meet regional goals.

• Manage the Accounts Payable (AP) approval workflow to ensuretimelyandaccurateprocessing.

• Assistin invoice preparationand accounts receivable.

• Managing and ordering both standard office supplies and specialized shop supplies to keep the facility and field teams equipped.

Qualifications

• Proficiencywith the MS Office suite of software

• Exceptional organizational skills and detail oriented

• Strong writing and editing skillsare desired.

• Available and willing for up to 10%travelas necessary.

EPS is an equal opportunity employer and gives consideration for employment to all qualified applicants regardless of race, color, religion, disability, sex (including pregnancy, ge nder identity and sexual orientation), political affiliation, military service, national origin, a ge or any other chara ct eristics prote ct ed by state or federal laws.

EPS does not work with individual recruiters or third party recruiting a ge ncies, and will not recognize claim to any unsolicited resumes or candidate information.

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Job Locations US-WA-Vancouver

Posted Date 33 minutes ago (9/3/2026 6:03 PM)

ID 2026-7781

# of Openings 1

Category Administrative Assistant