Job Details

Construction Support Administrative Assistant

Support construction engineers, designers, and project managers on complex, large-scale facility projects. This role provides administrative and logistical support to help teams stay organized, connected, and focused.

Key Responsibilities

• Schedule, coordinate, and support virtual and in-person meetings.
• Take, format, and distribute meeting notes and materials.
• Communicate with coworkers and project teams remotely and onsite.
• Plan and support meetings, trainings, and team events.
• Manage data, files, emails, tasks, and digital workflows.
• Coordinate food orders and other meeting logistics.
• Help maintain a high-functioning and inclusive team environment.
• Provide general administrative support and assist with ad hoc requests.

Required Qualifications

• High school diploma or GED.
• At least 5 years of administrative assistant or relevant experience.
• Initiative, attention to detail, and ability to manage multiple priorities in a fast-paced environment.
• Excellent verbal and written communication skills.
• Proficiency with Microsoft Outlook, Word, Excel, and MS Teams.
• Strong digital organization skills for managing emails, tasks, and workflows.
• Ability to take direction from multiple stakeholders and work collaboratively.
• Ability to lift up to 25 pounds as needed.

Preferred Qualifications

• Experience in a large or global enterprise environment.
• Familiarity with SharePoint, OneNote, and PowerPoint.
• At least 1 year of experience supporting engineering or construction teams.
• Strong customer-service mindset and passion for helping others.

Pay: $24.00-$26.00/hr DOE

Location: Portland, Oregon area

Work Arrangement: Hybrid Schedule: Monday-Friday, 8:00 AM-5:00 PM

Work Authorization: Sponsorship is not available for this role. Candidates must be authorized to work in the United States without sponsorship.