Job Details

Virtual Receptionist Featured

  2019-08-29     Ruby Receptionists     1331 NW Lovejoy  

NW Portland Receptionist Center

START TIMES: 6:00 AM- 7:00 AM

If your true calling is to make other people’s day, we want to hear from you! Every day we come ready to fight the good fight against impersonal service and automated voice systems. We embrace the charge to help our thousands of small business customers grow their businesses and ultimately to make the world a better place.

What is a Virtual Receptionist?

Our teams of Virtual Receptionists work from one of our two call centers in the Portland Metro area. Our proprietary technology enables us to be a virtual extension of our customers’ teams and make a direct impact on their businesses every day. If you’re a speedy typer who loves tech, and customer service, read on!

For more details about working for Ruby and the Virtual Receptionist role, check out our Careers site:


As an extension of our customers’ teams, the Receptionist role is one of the most important at Ruby. Every interaction is an opportunity to carry out our mission of creating and perpetuating real, meaningful connections in an increasingly technology-focused, virtual world.

Top 5 Accountabilities

  1. Adhere to Ruby’s call-handling expectations, accurately completing over 200 calls per day, limiting personal bias while answering calls professionally and in Ruby tone.
  2. Create exceptional caller experiences that delight and WOW by seeking opportunities to make meaningful connections with customers and callers. WOW them!
  3. Maintain accuracy, mindfulness, and strong attention to detail in written communication. Cross “T’s” and dot “I’s,” use proper spelling, grammar, and logical message composition. Communicate professionally and with personality.
  4. Multi-task in a fast-paced, technology-rich environment. Toggle between two screens and utilize multiple applications simultaneously, while delivering exemplary caller experiences.
  5. Precisely and consistently follow call-handling instructions on every call. Provide detailed, accurate notes and messages from callers, and take ownership of mistakes when they happen.

Your Work DNA

You display certain ease and grace under pressure. Your positivity and can-do attitude are amplified when you are handling multiple tasks at once. You are adaptable and coachable.

You diligently follow instructions yet are comfortable going off-script when the situation calls for it. You take pride in representing our customers and providing a fantastic virtual first impression for a wide variety of businesses.

Your ability to understand and anticipate your customer’s need, often in advance of them asking the question, leads some people to think you are a mind reader. You are service-oriented.

Your laser-focus and high attention to detail allow you to accurately depict the spirit of a message while distilling the content to ensure it is concise, relevant, and meaningful to coworkers and to the customer. You are incredibly well-written.

You are a team player, both reliable and present in your role. Your Cultivator and teammates can count on you to do what you say you’ll do.

You are positive and professional with a high degree of emotional intelligence.

Your Background

Minimum 1 year of continuous employment experience.

Type minimum of 40 WPM

Able to work onsite either in Beaverton or Portland. See Working Conditions below.

Strong verbal and written communication skills, including proper grammar and spelling. Ability to clearly communicate with diverse audiences via phone and email.

Professional demeanor and respect for community members, contributing to a diverse and vibrant workplace. Eager to learn what makes Ruby unique and live by our core values daily.

Natural ability to thrive when multitasking in a technology-driven environment operating at an extremely fast pace. Experience working with high-volume of incoming requests or calls preferred.

Reliable transportation (personal or public)

Record of reliable attendance and the ability to maintain a predictable and consistent full-time schedule.


Working conditions

Work takes place in an open office setting with a diverse employee population. This is a coverage position that requires the ability to work a predictable and consistent full-time schedule. It requires the ability to sit/stand and work at a computer for extended periods of time, using finger/hand dexterity to manipulate a keyboard/mouse. It requires the ability to communicate effectively with a diverse audience in person, by phone, and by computer. This position may travel between office sites occasionally to attend meetings or provide backup phone coverage.

Ruby Receptionists is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, veteran status or any other status protected by federal, state or local laws. We support and encourage diversity!

Do not contact this company in solicitation of any product or service.

apply below | save job

Apply for this Job

Apply Here

Get more jobs like these sent to your email. Register

Back to Search

Want an email alert with jobs like this one? Sign up today!