Job Details

Accounting Assistant

  2019-10-16     Harmonix     7616 SW Fulton Park Pl     25 hour  


Director looking an accounting assistant to help offload reconciliations, transaction management, client records, billing, and general tasks. This person needs to be motivated, driven, consistent, excited about accounting and willing to be flexible with a smaller, start-up company.  

The purpose of this role is to help offload some of the day-to-day bookkeeping from the director so she can focus more on customer relationships, current industry/technology trends and optimizing overall value proposition. 

Bookkeeper will start as a 90 day temporary position and pay will start between $20-$25/hr DOE with opportunity to increase within 1-3 months. Pay increase also upon obtaining QB Pro Advisor certifications. 

Harmonix works to empower and educate creative professionals and innovative entrepreneurs in accounting and financial literacy. Many business owners face huge mental and emotional blocks around looking at "numbers" and our mission is to help them feel confident, empowered and at ease as well as visualizing data in a way that’s meaningful for them and their business.

We’re also a social & environmentally conscious company. Where you spend and invest your money is a powerful way of voting each day to support local communities, fair wages, and a healthy planet. We support people by helping them align their money with their values and also understand and use their numbers in making their most important business decisions.

We offer regular accounting services combined with customized coaching/consultation. This includes regular bookkeeping, payroll, Quickbooks/accounting system consulting, process improvement, control/process documentation, and custom reporting. We work directly with our clients’ CPA’s to provide all financial data needed for tax filings. 


  • Excited to contribute in the accounting arena

  • High integrity around confidential information. Comfortable working with sensitive and personal financial information

  • Flexible and adaptable to change

  • Innovative and proactive about improving the way we do things

  • Consistent, clear and simple communicator

  • Accountable for your actions and results

  • Open to feedback - both giving and receiving

  • Professional presentation and conduct at all times

  • Excellent follow-up, follow-through and tracking

  • Detail-oriented and able to make smart decisions quickly

  • Process-oriented and can collaborate to solve problems quickly and for the long-term

  • Values learning new things and committed to personal growth + development


  • Experience QuickBooks Online OR very tech-saavy and quick learner

  • Basic experience with QuickBooks Desktop

  • Excellent computer skills including Google Docs/Sheets, Calendar, Drive and Excel

  • Solid understanding of double-entry accounting 

  • Ability and knack for working with numerical data. Attention to detail. Accurate.

  • Highly ANALYTICAL with ability to demonstrate strong critical thinking skills

  • Time Tracking and Task Management, ability to accurately track time spent on a variety of tasks/projects

Job Description (10-15 Hours/week to start)

Update and maintain the accounting records for Harmonix’s client financials using QuickBooks Online. Reconcile all accounts as needed. Interface with outside accounting experts such as tax CPA, auditors, etc. Assist the director in running and customizing reports that provide business analysis and results. Perform banking functions as required.

General Setup and Accounting Records:

  • Create and maintain QuickBooks Online company data. Understand the account and company setup steps and maintain a general knowledge of the major areas of the QuickBooks Online.

  • Export periodic backups of the QuickBooks Online company data. 

  • Create and maintain vendor records, including contact information, payment terms, and any other information required.

  • Create and maintain customer records including contact, delivery and payment information.

  • Customize the company forms as needed.


  • Record bank transactions as needed. Update, categorize and accept bank transactions from Bank Feeds. 

  • Work with director to ensure unknown transactions are categorized accurately. 

  • Create journal entries as directed.

  • Create and maintain time tracking records.

  • Invoice customers using Time Records from Toggl. Upon approval, distribute invoices to customers via email.

  • Manage bills received from vendors.

Reporting and Reconciliation:

  • Customize and memorize reports for the director and clients. These reports include account balances, profit and loss figures, and transactional reports. 

  • Reconcile bank accounts and perform account analysis on assets and liability accounts.

  • Prepare 1099s for application vendors. 

Interfaces and Miscellaneous:

  • Work with CPA’s as requested.

  • Answer questions from vendors, employees, and customers about their bills, paychecks, and invoices.

  • Perform miscellaneous job-related duties as assigned.

Do not contact this company in solicitation of any product or service.

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