Job Details

Legal Assistant Featured

  2022-07-01     Oregon State Bar     16037 SW Upper Boones Ferry Road     $31 hour  
Description:

General Counsel Program Coordinator and Adjudicator Assistant

The Oregon State Bar regulates the practice of law in Oregon and provides a variety of services to its members and the public. The mission of the Oregon State Bar is to serve justice and the public interest by promoting respect for the rule of law, by improving the quality of legal services, and by increasing access to justice.

Equal Opportunity Employer             

Visit http://www.osbar.org/osbcenter/openings.html for full job details.

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We are looking for someone to provide administrative and secretarial support to General Counsel and Deputy General Counsel, serves as Disciplinary Board Clerk, and provides secretarial and administrative support to the Adjudicator. Administers the Fee Dispute Resolution Program, the Client Security Fund, the State Lawyers Assistance Committee, the Legal Ethics Committee, and the Unclaimed Lawyer Trust Account claims process. Provides backup support to the Public Records Coordinator and General Counsel Assistant.

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What you will do:

Serve as Fee Dispute Resolution Program Administrator. Exercise discretion as Administrator pursuant to program rules. Seek direction from General Counsel on rule interpretation, challenges for cause, and requests for award modification. Coordinate appointments to Fee Dispute Resolution Program Advisory Committee. Work with General Counsel to develop forms and educational materials for the public and bi-annual trainings for Fee Dispute Resolution mediators and arbitrators.

Serve as the Disciplinary Board Clerk, receiving and maintaining official files of Disciplinary Board proceedings. Serve as the primary contact for Disciplinary Board members. Coordinate appointments to the Disciplinary Board, including preparing and submitting orders to the Supreme Court. Work with General Counsel and Adjudicator to coordinate non-programmatic aspects of annual Disciplinary Board Conference. Record, track, and monitor timelines for processing of disciplinary matters.

Serve as the assistant to the Adjudicator. Compose and review a wide variety of correspondence, memos, and reports requiring detailed knowledge of the Adjudicator’s functions and Bar Rules of Procedure. Maintain and update handbook for Disciplinary Board members each year. Manage dockets and provide administrative support for adjudicative hearings and Disciplinary Board trials.

Maintain bar’s Unclaimed Lawyer Trust Account program and administer claims process. Provide accounting to General Counsel and quarterly reports to Department of State Lands.

Enter and assign to Client Security Fund (CSF) Committee new reimbursement requests upon receipt, track claims through completion including written and oral communication with claimants, maintain CSF database, and prepare reports as needed.

Coordinate appeals to General Counsel of complaints dismissed by the Client Assistance Office. Record, track, and monitor timelines to ensure timely processing of appeals.

Administer the State Lawyers Assistance Committee, including intake and assignment of new matters; maintain and update handbook; preparation and distribution of agenda materials; follow-up with outcomes; file maintenance; data maintenance; and preparation of reports. Track and monitor timelines to ensure prompt resolution of matters and necessary follow up.  Correspond with the Court for member appointments.

Assist General Counsel with the Legal Ethics Committee for its orientation, scheduling meetings, and file maintenance.

Coordinate the intake of contracts. Record, track, and monitor timelines to ensure timely processing of contracts to all Oregon State Bar (OSB) Programs.

Model behavior that values diversity and incorporates inclusive and culturally competent practices.

Coordinate annual budgets, including the forecasting of future cost of travel, events, and other key expenditures and monitor all expenditures.

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You may have any satisfactory equivalent combination of the following experience and training that ensures your ability to perform the work. We welcome the opportunity to review your background. 

Two year associate’s degree, preferably with emphasis on paralegal studies, business, or law.

Five years of progressively responsible experience in secretarial or administrative type office work within a legal environment, such as a law firm or an internal legal department. Demonstrated experience with preparing and filing pleadings and other documents with state and federal courts, including preparation of certificate of service, marking exhibits, and assembling documents for e-filing.

Two years of experience with program administration, including applying program rules to administer program activities.

Competency in technology systems necessary to conduct the work of the department.

Demonstrated typing proficiency.

Ability to work in an office and remotely as needed.

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For this non-exempt position, the salary is $31.00 per hour for an external candidate. The OSB offers excellent benefits including voluntary 6% participation in the PERS program.

If this sounds like a position that interests you, send your resume with a cover letter to Director of Human Resources, Attention: GCO, Oregon State Bar, PO Box 231935, Tigard, OR 97281. Fax to 503-598-6985 or e-mail to hr@osbar.org.


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